The Ops Experts Club Podcast

Hosted by The Collab Team

BusinessInterviews guests

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Episodes

139

Latest episode

Oct 2026

Language

EN-US

About the show

Welcome to the Ops Experts Club Podcast! What does it take to run 7 and 8 Figure privately launched businesses? It takes a lot more than one entrepreneur - it takes a team of people who can get granular enough to push the overall vision forward. Aaron, Terryn and Savannah have supported big name entrepreneurs such as: Pete Vargas III, Pace Morby, Keith Yackey, Dr. Dharius Daniels, Steve Harwood and more. What allows entrepreneurs like them to scale, is a team like this. The Collab Team has been under the hood and in the trenches will all sorts of businesses and learned a lot of lessons and gained a lot of insights into what works in entrepreneurship and today. These conversations will let you in on the operations secrets, details and just fun stories of some majorly successful companies operating today. Come meet the people behind the people with The Ops Experts Club Podcast! P.S. Curious of how some of the biggest names have scaled their business to the next level? Check out some of our BEST content on this topic by going here...plus it's FREE! :) https://www.foundationsthatscale.com/level-up FOLLOW US ON SOCIAL: Facebook: https://www.facebook.com/opsexpertsclub Instagram: https://www.instagram.com/ops.experts.club

Listen to episodes

60 recent

November 5, 2026Episode 13821 min

138. Don't Wait Until Tax Season

Summary: As the year comes to a close, it's time to get your finances in order. Aaron Hovivian and Terryn Turner discuss year-end financial planning, preparing for tax season, building accountability, and eliminating unnecessary technology expenses to start the new year strong. Want year-end to feel less like a scramble? Tap in and let our finance team get your books dialed in before the calendar flips. Minute-by-Minute: 00:13 Introduction and Fun Banter 01:30 Quarterly Financial Planning for Success 05:32 Understanding Your Financials and Taxes 09:04 Learning from Past Financial Mistakes 12:22 Accountability in Financial Management 16:38 Leveraging Technology for Financial Efficiency

October 29, 2026Episode 13719 min

137. Annual Planning Made Simple

Summary: Annual planning doesn't have to be complicated or expensive. Aaron Hovivian and Terryn Turner share practical tips for reviewing the past year, setting realistic priorities, strengthening team relationships, and keeping goals on track. Want to set up your own annual planning, Get the free annual planning framework and explore guided planning support Minute-by-Minute: 00:13 Introduction and Movie Talk 02:42 The Importance of Annual Planning 06:03 Camaraderie and Team Dynamics 09:45 Annual Planning Structure and Format 13:26 Rocks and Task Management 17:04 Final Thoughts on Annual Planning

October 22, 2026Episode 13619 min

136. AI vs. Humans: Who Should Handle Your Books?

Summary: AI, automation, offshore bookkeeping, or hands-on financial support, which is right for your business? Aaron Hovivian and Terryn Turner discuss smarter bookkeeping, data security, human oversight, and building financial systems that support better business decisions. Ready to plan ahead and improve your financial systems? Explore the annual planning framework and discover bookkeeping and financial support Minute-by-Minute: 00:13 Introduction and Personal Updates 02:38 The Importance of Annual Planning 05:26 Exploring Bookkeeping Options 08:28 AI and Automation in Bookkeeping 10:43 Quality Control and Oversight 13:58 Access and Data Management 16:30 Streamlining Financial Processes

October 15, 2026Episode 13517 min

135. Should You Hire People or AI?

Summary: Should you hire another employee or invest in AI? Aaron Hovivian and Terryn Turner explore the costs, challenges, and opportunities of AI implementation, and explain how businesses can use AI to improve efficiency without sacrificing quality or losing sight of their people. Trying to figure out where your team needs help and which responsibilities could be automated? Use Gap Analyzer to evaluate roles, responsibilities, workloads, and opportunities to implement AI. Need help finding the right people for your business? Explore recruiting support from the Collab Team. Minte-by-Minute: 00:13 Introduction to AI in Business 02:56 AI and Recruitment Strategies 05:39 Balancing Human and AI Resources 08:23 Managing AI Implementation 11:12 Future of AI in Operations

October 8, 2026Episode 13423 min

134. The Success Trap

Summary: What happens when the success you built becomes the thing that keeps you stuck? Aaron Hovivian and Terryn Turner sit down with Rob Stein to discuss decision fatigue, delegation, and why successful entrepreneurs can end up trapped by the businesses they built. Rob breaks down his Decision Architecture framework and how changing the flow of decisions can create more freedom without sacrificing growth. Want to go deeper with Rob? Listen closely for your next steps to get access to his Decision Architecture Diagnostic and learn to change the flow of your decisions. Learn more about Ops Experts Academy and resources for developing stronger operations leaders. Minute-by-Minute: 00:13 Introduction to the Conversation 00:58 The Importance of Discipline and Consistency 02:08 The Reality of Entrepreneurial Success 02:52 Understanding Decision Fatigue 05:40 The Role of Decision Architecture 09:18 The Five-Step Framework for Decision Making 15:37 Implementing Decision Architecture in Business 21:51 Conclusion and Resources

October 1, 2026Episode 13320 min

133. Is Your Business an Extension of You?

Summary: What happens when a business depends too much on its founder? Aaron Hovivian and Terryn Turner discuss how to build processes, develop leaders, stay focused, and create a business that can succeed without you. Think your business might be ready for acquisition? Take the free Gap Analyzer score to see where your business stands and identify areas that may need attention before going to market. MInute-by-Minute: 00:13 Introduction to Ops Experts Club 01:56 Understanding Business Acquisition 05:36 The Importance of Founder Independence 09:15 Building a Sustainable Business Model 13:02 The 18-Month Business Cycle 16:27 Strategies for Reducing Founder Focus

September 24, 2026Episode 13222 min

132. Are You Really Ready to Sell Your Business?

Summary: What happens when you're ready to sell your business but aren't actually prepared for the process? Aaron sits down with Marvin Baker of Biz Seller Assist to talk about business acquisitions, due diligence, seller goodwill, systems, and why being prepared can make a major difference in the outcome of a deal. Learn more about Marvin and Biz Seller Assist at bizsellerassist.com . Curious how ready your business is to be acquired? Take the 2 minute quiz here . Minute-by-Minute: 00:13 Introduction to Marvin Baker and Biz Seller Assist 01:57 The Journey of a Business Owner 04:26 Understanding the Selling Process 08:13 The Importance of Timeliness in Deals 12:08 The Role of Goodwill in Business Transactions 15:03 Preparing Businesses for Sale 17:19 Navigating the Silver Tsunami of Business Sales 20:12 Conclusion and Call to Action

September 17, 2026Episode 13118 min

131. Finding the Right People: What's Changed in Recruitment

Summary: Hiring has changed, especially with AI entering the recruitment process. Terryn and Taylor Longden talk about what they're seeing from applicants, how they evaluate candidates, and why finding the right fit can be just as important as finding the right person for the role. Looking for the right people for your team? We'd love to help. Check out the recruitment services we offer at the Collab Team and relax in confidence knowing the right hire is just around the corner. Minute-by-Minute: 00:13 Introduction to Recruitment Challenges 02:39 The Impact of AI on Recruitment 05:12 Candidate Engagement and Follow-Up Issues 08:03 Interview Techniques and Candidate Evaluation 10:28 Understanding Client Needs and Job Descriptions 13:13 Identifying A Candidates vs. B Candidates 15:37 Final Steps in the Recruitment Process

September 10, 2026Episode 13020 min

130. Stop Buying New Technology to Fix Old Problems

Summary: New technology won't automatically fix broken processes. Aaron and Terryn talk about knowing when it's actually time to upgrade your systems, when you should maximize what you already have, and why fixing the underlying workflow should come before investing in something new. Book a free finance systems check before you spend a dollar on new software. Minute-by-Minute: 00:13 Introduction and Chilly Mornings 01:51 The Myth of New Solutions 05:53 Understanding Change Management 09:39 Evaluating Technology Needs 13:35 The Importance of Third-Party Audits 17:05 Strategic Planning for Technology Changes

September 3, 2026Episode 12922 min

129. Reclaiming Presence in the Age of AI

Summary: AI, constant distractions, and busy schedules can make it harder to stay truly present. Aaron and Terryn sit down with Mark Ostach to discuss connection, focus, communication, and how leaders can be more intentional in work and life. A big shout-out to Mark Ostach for joining us on this episode! Mark's new book, The Gift of Connection: Reclaiming Presence in the Age of AI and Distraction , is coming soon. If today's conversation resonated with you, be sure to keep an eye out for the book and follow Mark for more insights on connection, focus, and intentional leadership. Minute-by-Minute: 00:13 Introduction and Guest Introduction 02:50 Exploring Vulnerability and Gratitude 05:13 The Journey of Writing a Book 08:37 Balancing Technology and Mental Health 11:04 Advice for Busy Entrepreneurs 13:49 Navigating Visionary and Integrator Dynamics 16:30 Conclusion and Resources