
403. Your Buildout Budget Is Off by Six Figures
Key Takeaways A contractor’s quote is not your total buildout budget. The quote typically covers the construction scope, but investors still need to account for soft costs, code requirements, permitting, and carrying costs. Soft costs can add tens of thousands of dollars to a project. Architecture, MEP engineering, permits, plan review fees, inspections, testing, surveys, and as-built drawings all need to be included in the underwriting. A change of use can completely change the economics of a buildout. Converting a space from residential to commercial, office to retail, retail to medical, etc. can trigger accessibility, egress, sprinkler, fire/life-safety, and other modern code requirements. Time needs to be treated as a real line item. Permitting delays, long-lead materials, construction timelines, vacancy, lost rent, and construction-loan interest can significantly increase the true cost of a project. A $550K contractor quote can easily become a $725K+ project. In Tyler’s 5,000 SF example, $550K in hard costs grew to $725,600 after $130K in soft costs/code requirements and $45,600 in carrying costs—roughly $110/SF to $145/SF all-in . Do your homework before signing the LOI. Ask the city what the proposed use will trigger, determine who is responsible for tenant-specific improvements, negotiate TI/free rent appropriately, and price as much of the project as possible before committing. Build contingency and realistic lease-up time into your underwriting. Tyler recommends adding a 10–15% contingency plus enough carrying costs to cover the typical absorption period in your market. For first-time buildouts, surround yourself with experienced professionals. Tyler recommends working with an experienced CRE broker, architect, engineer, and contractor—and having the architect prepare drawings before sending the project to a GC for bidding.














