Putting the AP in hAPpy

Hosted by Debra R Richardson

Business Management Careers

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Episodes

411

Latest episode

Nov 2026

Language

EN-US

About the show

A weekly podcast providing fraud prevention and vendor setup training to protect the vendor master file. Immediate takeaways with actionable steps you can implement today into your vendor onboarding and maintenance process to reduce payment fraud, regulatory fines and bad vendor data. Great tips for the Accounts Payable and Procurement teams to clean-up their vendor data, clean-up their vendor processes so that they can pay the right vendor.

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60 recent

November 12, 2026Episode 41232 min

Episode 412: 10 Ways to Find Missing Vendor Phone Numbers To Make That Confirmation Call

Send us Fan Mail I talk to a lot of vendor teams and many of them have the same problem – they don’t have telephone numbers in the vendor master file to perform the confirmation call. If you want 10 ways you can find missing telephone numbers…. Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Vendor Master File Tip of the Week: Find Missing Vendor Data For Public Companies – SEC EDGAR Demo Free Webinar: Fraudsters Are Ready for Your Busy Year-End. Is Your Vendor Process? YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC Ask Vendor Process Questions: AskVeraTM Authentication Free Training: 3 Step Vendor Setup & Maintenance Process Workshop Do You Have A Controlled Vendor Process? Roadmap to a Controlled Vendor Process Free Download: Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-reference Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC More Podcasts/Blogs/Webinars https://training.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com Support the show

November 5, 2026Episode 41148 min

Episode 411: Is Your Team Among the 99% Ignoring IRS Backup Withholding? Guest Jason Dinesen, EA

Send us Fan Mail Thanks Everyone, I hope you enjoyed the 411th Episode of the Putting the AP in hAPpy Podcast where Accounts Payable teams are Empowered to Protect the Vendor Master File from Fraud. Don’t forget to check the show notes for the links mentioned in the podcast. If you enjoyed this episode, consider subscribing and writing a review of my podcast on the platform that you use to listen. Stay Happy. Show Notes The IRS reported in 2021 that less than 1% of organizations that should backup withhold from vendor payments are doing it. Jason Dinesen, EA joins the episode today to discuss what is backup withholding when it should be done. Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Jason Dinesen, EA: Information Return Intelligence YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC Ask Vendor Process Questions: AskVeraTM Authentication Free Training: 3 Step Vendor Setup & Maintenance Process Workshop Do You Have A Controlled Vendor Process? Roadmap to a Controlled Vendor Process Free Download: Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-reference Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC More Podcasts/Blogs/Webinars https://training.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com Support the show

October 29, 2026Episode 41042 min

Episode 410: Don’t Make It Easy For Fraudsters: User Built AI Agents Go Off Script With Jon Odalen

Send us Fan Mail What happens when the AI agent you built to save time starts doing things you never authorized? In this episode, Jon Odalen and I explore how user-built AI agents can expose vendor PII, hand data to the wrong people that may unintentionally make it available for fraudulent use. Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Jon Odalen, Founder of Weaveframe: Connect on LinkedIn Weaveframe National Cybersecurity Alliance : 2026 Oh Behave Report Barracuda Article: Confessions of a Shadow AI User National Cybersecurity Alliance Cybersecurity Awareness Month 2026: https://www.staysafeonline.org/cybersecurity-awareness-month YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC Ask Vendor Process Questions: AskVeraTM Authentication Free Training: 3 Step Vendor Setup & Maintenance Process Workshop Do You Have A Controlled Vendor Process? Roadmap to a Controlled Vendor Process Free Download: Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-reference Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC More Podcasts/Blogs/Webinars https://training.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com Support the show

October 22, 202620 min

Episode 409: Don’t Make It Easy For Lazy Fraudsters: Check The Email Address Domain Of Change Requests

Send us Fan Mail Fraudsters continue to evolve but there are still lazy fraudsters that keep using the same tactics to divert vendor payments, because they keep working. Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: New Scam Alert: BEC Victim Lost $600K YouTube Video: How To Check if the Domain of Your “Vendor’s” Email Address is Fake? - ICANN YouTube Video: How To Check if the Domain of Your “Vendor’s” Email Address is Fake - Whois National Cybersecurity Alliance Cybersecurity Awareness Month 2026: https://www.staysafeonline.org/cybersecurity-awareness-month YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC Ask Vendor Process Questions: AskVeraTM Authentication Free Training: 3 Step Vendor Setup & Maintenance Process Workshop Do You Have A Controlled Vendor Process? Roadmap to a Controlled Vendor Process Free Download: Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-reference Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC More Podcasts/Blogs/Webinars https://training.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com Support the show

October 15, 2026Episode 40835 min

Episode 408: Don’t Make It Easy For Fraudsters: Is Your Vendor Process Ready for 2027 Nacha ACH Rules?

Send us Fan Mail How confident are you that your current vendor process can avoid tomorrow’s fraud? Without a controlled vendor add and change process to avoid fraud, two upcoming Nacha rule changes will expose your organization to increased financial losses and heightened identity theft risks. Which two rules are coming up in 2027? Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: A Security Audit to Protect Vendor Data and Avoid Fraud (On-Demand): https://training.debrarrichardson.com/course/january2024 Increasing the Same Day ACH Dollar Limit to $10 Million - https://www.nacha.org/rules/increasing-same-day-ach-dollar-limit-10-million-0 International ACH Transactions (IAT): https://www.nacha.org/rules/international-ach-transactions-iat National Cybersecurity Alliance Cybersecurity Awareness Month 2026: https://www.staysafeonline.org/cybersecurity-awareness-month YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC Ask Vendor Process Questions: AskVeraTM Authentication Free Training: 3 Step Vendor Setup & Maintenance Process Workshop Do You Have A Controlled Vendor Process? Roadmap to a Controlled Vendor Process Free Download: Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-reference Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC More Podcasts/Blogs/Webinars https://training.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com Support the show

October 8, 2026Episode 40735 min

Episode 407: Don’t Make It Easy For Them: 6 Steps To Eliminate Duplicate Vendors

Send us Fan Mail Duplicate vendors can lead to internal and external fraud. Here is how to eliminate duplicate vendors in the vendor master file, how to prevent them in the first place, and which vendors I’ve seen that always have duplicates. Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Standardize Vendor Addresses: Smarty - https://smarty.com/ National Cybersecurity Alliance Cybersecurity Awareness Month 2026: https://www.staysafeonline.org/cybersecurity-awareness-month YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC Ask Vendor Process Questions: AskVeraTM Authentication Free Training: 3 Step Vendor Setup & Maintenance Process Workshop Do You Have A Controlled Vendor Process? Roadmap to a Controlled Vendor Process Free Download: Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-reference Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC More Podcasts/Blogs/Webinars https://training.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com Support the show

October 1, 2026Episode 40615 min

Episode 406: Don’t Make It Easy For Fraudsters - A Free IRS Tool To Avoid Paying A Fake Charity

Send us Fan Mail You may know about the TIN Match tool provided by the IRS, but do you know about the other free tool you should be using to validate tax-exempt organizations? Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: National Cybersecurity Alliance Cybersecurity Awareness Month 2026: https://www.staysafeonline.org/cybersecurity-awareness-month Training Session: Validation with IRS Exempt Organizations and State Resources to Avoid Fake Charities for Giving Tuesday and Beyond YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC Ask Vendor Process Questions: AskVeraTM Authentication Free Training: 3 Step Vendor Setup & Maintenance Process Workshop Do You Have A Controlled Vendor Process? Roadmap to a Controlled Vendor Process Free Download: Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-reference Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC More Podcasts/Blogs/Webinars https://training.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com Support the show

September 24, 2026Episode 40527 min

Episode 405: Can Video Conference Calls Verify Vendor Remittance Changes?

Send us Fan Mail We all know that a confirmation phone call for vendor remittance changes is a standard control to avoid payment fraud. Anyone who has ever performed that duty knows how frustrating it can be to reach some vendors. One subscriber asked if they could use a video conferencing platform instead. Hmmm…. Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: YouTube Video: One Gesture That May Expose a Deepfake Video Ask Vendor Process Questions: As kVera TM Authentication Free Training: 3 Step Vendor Setup & Maintenance Process Workshop Do You Have A Controlled Vendor Process? Roadmap to a Controlled Vendor Process Free Download: Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-reference Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC More Podcasts/Blogs/Webinars https://training.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com Support the show

September 17, 2026Episode 40442 min

Episode 404: Audit Revealed 5 Missed Chances To Contain A Fraudulent Payment & Lessons Learned

Send us Fan Mail From process failures to managers covering up what was really going on, here are 5 missed chances a fraudulent payment could have been stopped or contained. Plus, what lessons you can take so the same thing does not happen at your organization. Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Article: Report says procedural failures, managerial cover-up led to Ocala’s $492,000 cyber fraud incident Fraud Training: Fraud News & New Scam Alerts + How To Prevent Them Add More Controls to Avoid Fraud > AVM Framework: 3 Step Vendor Setup & Maintenance Process Workshop Ask Vendor Process Questions: Ask VeraTM Do You Have A Controlled Vendor Process? Roadmap to a Controlled Vendor Process Free Download: Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-reference Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC More Podcasts/Blogs/Webinars https://training.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com Support the show

September 10, 2026Episode 40319 min

Episode 403: Do Nacha ACH Operating Rules Really Apply To Our Organization? Ask These 6 Questions

Send us Fan Mail As team members that handle vendor data or vendor payments you have a lot on your plate, and we don’t have time to waste on a new compliance requirement that does not apply to our organization. Could that be the case with some Nacha ACH operating rules? Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Nacha Site: Nacha ACH Operating Rules Page Training: Nacha ACH Operating Rules and the Vendor Master File Live Training Session Ask Vendor Process Questions: Ask VeraTM Do You Have A Controlled Vendor Process? Roadmap to a Controlled Vendor Process Free Download: Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-reference Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC More Podcasts/Blogs/Webinars https://training.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com Support the show

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