Putting the AP in hAPpy

Hosted by Debra R Richardson

Business Management Careers

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Episodes

400

Latest episode

Aug 2026

Language

EN-US

About the show

A weekly podcast providing fraud prevention and vendor setup training to protect the vendor master file. Immediate takeaways with actionable steps you can implement today into your vendor onboarding and maintenance process to reduce payment fraud, regulatory fines and bad vendor data. Great tips for the Accounts Payable and Procurement teams to clean-up their vendor data, clean-up their vendor processes so that they can pay the right vendor.

Listen to episodes

60 recent

August 20, 2026Episode 40024 min

Episode 400: Employee Makes $6M From $15M in Stolen Funds. Do They Get To Keep It?

Send us Fan Mail An internal employee stole close to $15M from Bridgestone over 4 years and through investments, made and additional $6M. Did they get to keep it and the way the internal fraudster was caught after they left the company. And what question should you ask of your vendor process? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Department of Justice Press Release: Former Bridgestone Americas Assistant Treasurer Pleads Guilty to Nearly $15 Million Wire Fraud Scheme WKRN News Article: Ex-Bridgestone employee defrauded company of $21M Customized Vendor Validations Session : https://debrarrichardson.com/vendor-validation-session Free Download: Vendor Validation Reference List with Resource Links Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC More Podcasts/Blogs/Webinars https://training.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

August 13, 2026Episode 39928 min

Episode 399: 11 Signs It’s Time To Clean Your Vendor Master File

Send us Fan Mail If these 11 things are happening, they are signs it’s time to review the data in your vendor master file. What are the 11 signs? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Free Training Session: 8 Steps to Clean Your Vendor Master File https://training.debrarrichardson.com/course/cleanup Customized Vendor Validations Session : https://debrarrichardson.com/vendor-validation-session Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

August 6, 2026Episode 39827 min

Episode 398: Do You Manage The Vendor Process? Start Here to Build Controls, Manage Risk and Maintain Accurate Vendor Data

Send us Fan Mail Being a Vendor Process Manager is a little like being a referee, detective, and data janitor all at once. In this episode, we'll cover the key priorities that help you reduce risk, improve compliance, and clean up vendor chaos. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Roadmap to a Controlled Vendor Process On-Demand Webinar: Ensuring Adherence: How to Audit Your Vendor Setup and Change Process On-Demand Webinar: 3 Ways To Meet Nacha’s ACH Fraud Monitoring - Same Day Foundational Vendor Process Training: Vendor Process Essentials Training Sessions Free Training Session: 8 Steps to Clean Your Vendor Master File Customized Vendor Validations Session : https://debrarrichardson.com/vendor-validation-session Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

July 30, 2026Episode 39724 min

Episode 397: 4 Reasons Why This Statement “My Accounting System Catches Duplicates” Is Wrong

Send us Fan Mail If you think you don’t have to worry about duplicate vendors because your Accounting System or ERP catches them – just know – that you probably have duplicate vendors. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Free Training Session: 8 Steps to Clean Your Vendor Master File Customized Vendor Validations Session : https://debrarrichardson.com/vendor-validation-session Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

July 23, 2026Episode 39625 min

Episode 396: Build a Fraud Response Plan So You Know What To Do If A Fraudulent Payment Happens – In 5 Steps

Send us Fan Mail Do you and your team know what you need to do if there is a fraudulent payment? If you want the five steps that are probably not in your IT team’s fraud response plan…… Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: On-Demand Webinar: Build a Fraud Response Plan So You Know What To Do If Business Email Compromise (BEC) Happens https://training.debrarrichardson.com/course/june2024-1 Customized Vendor Validations Session : https://debrarrichardson.com/vendor-validation-session Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

July 16, 2026Episode 39534 min

Episode 395: Your Vendor’s Validations Were Successful - So Why Could It Still Be Fraud?

Send us Fan Mail Many organizations have as part of the vendor validation process to verify vendor’s information against state business registrations, IRS TIN Match records, and bank records. If validations are successful that information is trusted and payments are made. Fraudsters are now taking advantage of this trust. How?.... Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: JD Supra Article: Business Identity Theft: How Corporate Hijacking Works and What to Do Find the State A Vendor Is Registered In: OpenCorporates Links To State Business Entity Searches: Vendor Process Training Center > Resource Library Customized Vendor Validations Session : https://debrarrichardson.com/vendor-validation-session Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

July 9, 2026Episode 39424 min

Episode 394: Your Vendor’s Bank Routing Numbers Do Change – 3 Ways You Find Out Before Nacha Fines or Returned Payments

Send us Fan Mail Banks merge, get acquired or fail – often. This is not something your vendor normally makes their clients aware of, so if you want three ways to find out before fines or returned payments….. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Vendor Master File Tip of the Week (YouTube): What Vendor Teams Need to Know About US Routing #’s – ABA and ACH Federal Deposit Insurance Corporation (FDIC): Failed Bank List PCBB: Closed Bank Mergers and Acquisitions Free Download: Vendor Validation Reference List with Resource Links Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

June 25, 2026Episode 39327 min

Episode 393: 5 Reasons to Establish a Vendor Process Audit

Send us Fan Mail Organizations put processes in place when adding new vendors and changing existing vendor information to avoid fraud, regulatory fines and bad vendor data. But are they being followed? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Free Webinar: Ensuring Adherence: How to Audit Your Vendor Add and Change Process Free On-Demand Training: 8 Steps To Clean Your Vendor Master File Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

June 18, 2026Episode 39216 min

Episode 392: Nacha Fraud Monitoring Rule Compliance for Non-Consumer Originators - Now Everyone Must Comply

Send us Fan Mail Phase 2 of the Nacha Fraud Monitoring Rule for ACH initiators is here and now everyone has to comply. What are the requirements and are you ready? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Nacha: RISK MANAGEMENT TOPICS – (Fraud Monitoring Phase 2) Free Nacha Compliance Webinar: 3 Ways To Meet Nacha’s ACH Fraud Monitoring Rule - Same Day Compliance! Confirmation Call / But Better: Vendor Callback Confirmation ToolkitTM Customized Vendor Validations Session : https://debrarrichardson.com/vendor-validation-session Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-download Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

June 11, 2026Episode 39126 min

Episode 391: An Article on the Deepfake CEO Call Confirms Why Cybersecurity Awareness Training Is Not Good Enough for AP / Vendor Teams

Send us Fan Mail An article outlines what’s wrong with traditional cybersecurity awareness training against today’s fraudsters but misses the mark on the resolution to evolving fraudster tactics. Let’s fill-in the gaps. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Citybiz Article: The Deepfake CEO Call: Why AI Voice Fraud Is the Business Threat Executives Keep Underestimating YouTube: Authentication | Vendor Master File Tip of the Week Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://www.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com