Putting the AP in hAPpy

Hosted by Debra R Richardson

Business Management Careers

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Episodes

408

Latest episode

Oct 2026

Language

EN-US

About the show

A weekly podcast providing fraud prevention and vendor setup training to protect the vendor master file. Immediate takeaways with actionable steps you can implement today into your vendor onboarding and maintenance process to reduce payment fraud, regulatory fines and bad vendor data. Great tips for the Accounts Payable and Procurement teams to clean-up their vendor data, clean-up their vendor processes so that they can pay the right vendor.

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60 recent

October 22, 202620 min

Episode 409: Don’t Make It Easy For Lazy Fraudsters: Check The Email Address Domain Of Change Requests

Send us Fan Mail Fraudsters continue to evolve but there are still lazy fraudsters that keep using the same tactics to divert vendor payments, because they keep working. Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: New Scam Alert: BEC Victim Lost $600K YouTube Video: How To Check if the Domain of Your “Vendor’s” Email Address is Fake? - ICANN YouTube Video: How To Check if the Domain of Your “Vendor’s” Email Address is Fake - Whois National Cybersecurity Alliance Cybersecurity Awareness Month 2026: https://www.staysafeonline.org/cybersecurity-awareness-month YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC Ask Vendor Process Questions: AskVeraTM Authentication Free Training: 3 Step Vendor Setup & Maintenance Process Workshop Do You Have A Controlled Vendor Process? Roadmap to a Controlled Vendor Process Free Download: Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-reference Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC More Podcasts/Blogs/Webinars https://training.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

October 15, 2026Episode 40835 min

Episode 408: Don’t Make It Easy For Fraudsters: Is Your Vendor Process Ready for 2027 Nacha ACH Rules?

Send us Fan Mail How confident are you that your current vendor process can avoid tomorrow’s fraud? Without a controlled vendor add and change process to avoid fraud, two upcoming Nacha rule changes will expose your organization to increased financial losses and heightened identity theft risks. Which two rules are coming up in 2027? Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: A Security Audit to Protect Vendor Data and Avoid Fraud (On-Demand): https://training.debrarrichardson.com/course/january2024 Increasing the Same Day ACH Dollar Limit to $10 Million - https://www.nacha.org/rules/increasing-same-day-ach-dollar-limit-10-million-0 International ACH Transactions (IAT): https://www.nacha.org/rules/international-ach-transactions-iat National Cybersecurity Alliance Cybersecurity Awareness Month 2026: https://www.staysafeonline.org/cybersecurity-awareness-month YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC Ask Vendor Process Questions: AskVeraTM Authentication Free Training: 3 Step Vendor Setup & Maintenance Process Workshop Do You Have A Controlled Vendor Process? Roadmap to a Controlled Vendor Process Free Download: Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-reference Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC More Podcasts/Blogs/Webinars https://training.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

October 8, 2026Episode 40735 min

Episode 407: Don’t Make It Easy For Them: 6 Steps To Eliminate Duplicate Vendors

Send us Fan Mail Duplicate vendors can lead to internal and external fraud. Here is how to eliminate duplicate vendors in the vendor master file, how to prevent them in the first place, and which vendors I’ve seen that always have duplicates. Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Standardize Vendor Addresses: Smarty - https://smarty.com/ National Cybersecurity Alliance Cybersecurity Awareness Month 2026: https://www.staysafeonline.org/cybersecurity-awareness-month YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC Ask Vendor Process Questions: AskVeraTM Authentication Free Training: 3 Step Vendor Setup & Maintenance Process Workshop Do You Have A Controlled Vendor Process? Roadmap to a Controlled Vendor Process Free Download: Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-reference Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC More Podcasts/Blogs/Webinars https://training.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

October 1, 2026Episode 40615 min

Episode 406: Don’t Make It Easy For Fraudsters - A Free IRS Tool To Avoid Paying A Fake Charity

Send us Fan Mail You may know about the TIN Match tool provided by the IRS, but do you know about the other free tool you should be using to validate tax-exempt organizations? Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: National Cybersecurity Alliance Cybersecurity Awareness Month 2026: https://www.staysafeonline.org/cybersecurity-awareness-month Training Session: Validation with IRS Exempt Organizations and State Resources to Avoid Fake Charities for Giving Tuesday and Beyond YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC Ask Vendor Process Questions: AskVeraTM Authentication Free Training: 3 Step Vendor Setup & Maintenance Process Workshop Do You Have A Controlled Vendor Process? Roadmap to a Controlled Vendor Process Free Download: Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-reference Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC More Podcasts/Blogs/Webinars https://training.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

September 24, 2026Episode 40527 min

Episode 405: Can Video Conference Calls Verify Vendor Remittance Changes?

Send us Fan Mail We all know that a confirmation phone call for vendor remittance changes is a standard control to avoid payment fraud. Anyone who has ever performed that duty knows how frustrating it can be to reach some vendors. One subscriber asked if they could use a video conferencing platform instead. Hmmm…. Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: YouTube Video: One Gesture That May Expose a Deepfake Video Ask Vendor Process Questions: As kVera TM Authentication Free Training: 3 Step Vendor Setup & Maintenance Process Workshop Do You Have A Controlled Vendor Process? Roadmap to a Controlled Vendor Process Free Download: Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-reference Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC More Podcasts/Blogs/Webinars https://training.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

September 17, 2026Episode 40442 min

Episode 404: Audit Revealed 5 Missed Chances To Contain A Fraudulent Payment & Lessons Learned

Send us Fan Mail From process failures to managers covering up what was really going on, here are 5 missed chances a fraudulent payment could have been stopped or contained. Plus, what lessons you can take so the same thing does not happen at your organization. Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Article: Report says procedural failures, managerial cover-up led to Ocala’s $492,000 cyber fraud incident Fraud Training: Fraud News & New Scam Alerts + How To Prevent Them Add More Controls to Avoid Fraud > AVM Framework: 3 Step Vendor Setup & Maintenance Process Workshop Ask Vendor Process Questions: Ask VeraTM Do You Have A Controlled Vendor Process? Roadmap to a Controlled Vendor Process Free Download: Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-reference Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC More Podcasts/Blogs/Webinars https://training.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

September 10, 2026Episode 40319 min

Episode 403: Do Nacha ACH Operating Rules Really Apply To Our Organization? Ask These 6 Questions

Send us Fan Mail As team members that handle vendor data or vendor payments you have a lot on your plate, and we don’t have time to waste on a new compliance requirement that does not apply to our organization. Could that be the case with some Nacha ACH operating rules? Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Nacha Site: Nacha ACH Operating Rules Page Training: Nacha ACH Operating Rules and the Vendor Master File Live Training Session Ask Vendor Process Questions: Ask VeraTM Do You Have A Controlled Vendor Process? Roadmap to a Controlled Vendor Process Free Download: Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-reference Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC More Podcasts/Blogs/Webinars https://training.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

September 3, 2026Episode 40219 min

Episode 402: Don't Celebrate Yet: What Failed Fraud Attempts Reveal About What’s Coming Next and What You Should NOT Do

Send us Fan Mail Treat every failed fraud attempt as a learning opportunity, not just a close call before the next attack is successful. The controls used to block that first fraud attempt, turn into evolved fraudster tactics when they attack your organization again – especially if you do one thing that I do not recommend. Keep listening. Check out my website training.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. The Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Do You Have A Controlled Vendor Process? Roadmap to a Controlled Vendor Process Training: The BANK of AP: An Internal Control System to Combat Business Email Compromise Training : 3 Step Vendor Setup & Maintenance Process Workshop > 5 Authentication Techniques, 30 internal Controls, 18 Vendor Validations and 18 Best Practices Free Download: Vendor Validation Reference List with Resource Links Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC More Podcasts/Blogs/Webinars https://training.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

August 27, 2026Episode 40112 min

Episode 401: The IRS FIRE System’s Final Chapter: What 1099-NEC and 1099-MISC Filers Can Still File and When

Send us Fan Mail There is still time to process tax reporting files in the IRS FIRE system. For 1099-NEC and 1099-MISC filers, if you want to know what you can file and the deadline you need to file before the FIRE system is retired…. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: IRS: Filing Information Returns Electronically (FIRE) https://www.irs.gov/e-file-providers/filing-information-returns-electronically-fire IRS: e-File with FIRE (List of Forms) https://www.irs.gov/filing/e-file-information-returns Free Download: Vendor Validation Reference List with Resource Links https://training.debrarrichardson.com/validation-reference Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC More Podcasts/Blogs/Webinars https://training.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

August 20, 2026Episode 40024 min

Episode 400: Employee Makes $6M From $15M in Stolen Funds. Do They Get To Keep It?

Send us Fan Mail An internal employee stole close to $15M from Bridgestone over 4 years and through investments, made and additional $6M. Did they get to keep it and the way the internal fraudster was caught after they left the company. And what question should you ask of your vendor process? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Department of Justice Press Release: Former Bridgestone Americas Assistant Treasurer Pleads Guilty to Nearly $15 Million Wire Fraud Scheme WKRN News Article: Ex-Bridgestone employee defrauded company of $21M Customized Vendor Validations Session : https://debrarrichardson.com/vendor-validation-session Free Download: Vendor Validation Reference List with Resource Links Vendor Process Training Center - https://training.debrarrichardson.com Customized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinars Vendor Master File Clean-Up: https://training.debrarrichardson.com/cleanup YouTube Channel : https://www.youtube.com/c/DebraRRichardsonLLC More Podcasts/Blogs/Webinars https://training.debrarrichardson.com More ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com