Putting the AP in hAPpy

Hosted by Debra R Richardson

Business Management Careers

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Episodes

391

Latest episode

Jun 2026

Language

EN-US

About the show

A weekly podcast providing fraud prevention and vendor setup training to protect the vendor master file. Immediate takeaways with actionable steps you can implement today into your vendor onboarding and maintenance process to reduce payment fraud, regulatory fines and bad vendor data. Great tips for the Accounts Payable and Procurement teams to clean-up their vendor data, clean-up their vendor processes so that they can pay the right vendor.

Listen to episodes

60 recent

June 11, 2026Episode 39126 min

Episode 391: An Article on the Deepfake CEO Call Confirms Why Cybersecurity Awareness Training Is Not Good Enough for AP / Vendor Teams

Send us Fan MailAn article outlines what’s wrong with traditional cybersecurity awareness training against today’s fraudsters but misses the mark on the resolution to evolving fraudster tactics. Let’s fill-in the gaps. Keep listening.Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Citybiz Article: The Deepfake CEO Call: Why AI Voice Fraud Is the Business Threat Executives Keep UnderestimatingYouTube: Authentication | Vendor Master File Tip of the WeekVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up: https://www.debrarrichardson.com/cleanupYouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

June 4, 2026Episode 39018 min

Episode 390: Don’t Miss The August 1st Deadline for Filing 1099 Corrections & 2 Ways To Avoid IRS Penalties

Send us Fan MailThe August 1st deadline for filing 1099 corrections is closer than you think—and missing it could cost your company in IRS penalties. In this episode, I’m breaking down which errors demand immediate correction, which ones may not, and the two options to reduce or avoid unnecessary fines. So, to know exactly what to fix, what to ignore, and how to protect your organization before the deadline hits…..Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Vendor Master File Tip of the Week: IRS 2027 Due Dates for TY 2026 Information Returns For the 1099-NEC | 1099-MISC | 1042-SIRS Page > Information Return Penalties Get Help Identifying Corrections: Vendor Master File Clean-Up Vendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up: https://www.debrarrichardson.com/cleanupYouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

May 28, 2026Episode 38923 min

Episode 389: The Profile of an Internal Fraudster and 8 Behavioral Red Flags To Watch Out For According to the ACFE

Send us Fan MailAccording to the Association of Certified Fraud Examiners (ACFE) after studying 2,402 cases that led to $3.4 Billion in losses across in 143 countries and territories, they have both the profile of an internal fraudster and 8 behavioral red flags to look for. Not to mention the #1 weakness that allowed the fraud and the #1way employers found out about the fraud.Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: YouTube Video: All The Queens Horses Association of Certified Fraud Examiners (ACFE): Occupational Fraud 2026: A Report To The Nations Training Session: Mitigating Segregation of Duties Conflicts in the P2P Process Vendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up: https://www.debrarrichardson.com/cleanupYouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

May 21, 2026Episode 38819 min

Episode 388: hAPpy About the New IRS Draft W-9 Form and How to Solve An Existing Name/TIN Issue

Send us Fan MailFinally – some great news from the IRS of all places. Yes there is a new IRS Draft W-9 form and it’s good for the vendor team. Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: IRS Draft Version of the W-9: https://www.irs.gov/pub/irs-dft/fw9--dft.pdfIRS Published Version of the W-9: https://www.irs.gov/pub/irs-pdf/fw9.pdfIRS Draft Version Site: https://www.irs.gov/draft-tax-formsVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up: https://www.debrarrichardson.com/cleanupYouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

May 14, 2026Episode 38714 min

Episode 387: What Agentic AI Should Not Do When Looking For Red Flags in Emails

Send us Fan MailAgentic AI in email can be the difference between making a fraudulent payment and catching the payment fraud before the request moves past email. As with all tools, there are activities that require a human. Keep listening.Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Vendor Master File Tip of the Week: Email Burnout Can Cause Payment Fraud - 3 Warning Signs & FixesAgentic AI Training Session: Build a Copilot Agent For Outlook to Spot Vendor Bank Change Red FlagsVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up: https://www.debrarrichardson.com/cleanupYouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

May 7, 2026Episode 38623 min

Episode 386: Use AI Tools To Detect Red-Flags in Emails Requesting Vendor Bank Changes

Send us Fan MailWhat if you had not only had second set of eyes to review a vendor email to make sure there are no red flags in when there is a request to change banking, but also to check for this new fraudster trend to pass your confirmation call? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Vendor Master File Tip of the Week: Email Burnout Can Cause Payment Fraud - 3 Warning Signs & FixesAgentic AI Training Session: Build a Copilot Agent For Outlook to Spot Vendor Bank Change Red Flags Vendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up: https://www.debrarrichardson.com/cleanupYouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

April 30, 2026Episode 38525 min

Episode 385: Use An Approval Workflow For Vendor Record Activity And Tips If It’s Not Automated

Send us Fan MailApproval workflows for vendor adds and changes can help to reduce payment fraud and avoidable errors in vendor data. For why to do it and how to do it if your system does not support approval workflows……Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: IOFM White Paper: IOFM’s 2026 AP Fraud Playbook Vendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up: https://www.debrarrichardson.com/cleanupYouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

April 23, 2026Episode 38432 min

Episode 384: Why You Should Add Contact Email Validation to Your Vendor Master File Clean-Up Process

Send us Fan MailHow good are your email addresses in your vendor master file? Are they still valid? Are they fraudulent? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Free Training: 3 Step Vendor Setup & Maintenance Process Workshop > Authentication Free Training: 8 Steps to Clean Your Vendor Master File Free Download: Vendor Validation Reference List with Resource Links Vendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up: https://www.debrarrichardson.com/cleanupYouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

April 16, 2026Episode 38345 min

Episode 383: 30 System Functionalities Vendor Team Members Should Know But They Don’t

Send us Fan MailAre you and your team members fully trained on the accounting system or ERP as needed to perform their jobs? If you answered no, or “huh?” how would you do on a self-assessment? Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Download: Self-Assessment – Vendor Team – Accounting System-ERP Functionality Checklist Watch On-Demand: A Security Audit to Protect Vendor Data and Avoid Fraud Free Download: Vendor Validation Reference List with Resource Links Vendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up: https://www.debrarrichardson.com/cleanupYouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com

April 9, 2026Episode 38218 min

Episode 382: 3 Facts About The IRS CP2100 Notification You May Be Receiving In April

Send us Fan MailAround April of every year right after the tax filing season for 1099s and 1042s, just when you think you are done with IRS tasks for now, you receive an IRS CP2100 notification…now what…Keep listening. Check out my website www.debrarrichardson.com if you need help implementing authentication techniques, internal controls, and best practices to reduce the potential for fraudulent payments, compliance fines or bad vendor data. Check out the Vendor Process Training Center for 173+ hours of weekly live and on-demand training for the Vendor team. Links mentioned in the podcast + other helpful resources: Enroll Today: Handling CP2100/CP2100A Notifications and B-Notices Enroll Today: IRS W-9 Examples by Tax Classification - What To Look For When Accepting From Your Vendor IRS Page: Backup withholding “B” programIRS Page: Understanding your CP2100 or CP2100A Notice Free Download: Vendor Validation Reference List with Resource Links https://debrarrichardson.com/vendor-validation-downloadVendor Process Training Center - https://training.debrarrichardson.comCustomized Fraud Training: https://training.debrarrichardson.com/customized-fraud-training Free Live and On-Demand Webinars: https://training.debrarrichardson.com/webinarsVendor Master File Clean-Up: https://www.debrarrichardson.com/cleanupYouTube Channel: https://www.youtube.com/channel/UCqeoffeQu3pSXMV8fUIGNiw More Podcasts/Blogs/Webinars www.debrarrichardson.comMore ideas? Email me at debra@debrarrichardson.com Music Credit: www.purple-planet.com