Work Life Balance for Speech Pathologists: Mindful Time Management Tips for Therapists, Clinicians, & Private Practice Owners

Hosted by Theresa Harp

Business Entrepreneurship Management Education

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Episodes

177

Latest episode

Oct 2026

Language

EN-US

About the show

A podcast about coaching strategies and time management tips for busy SLPs, PTs, OTs, therapists, and private practice owners who want to feel successful in their personal and professional life at the same time. Let's take back control of your time!

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60 recent

October 20, 202628 min

173. AI for Coaches with ADHD: Practical Support, Not More Tools

If you’re a coach with ADHD, running a business can mean asking your brain to keep track of client work, content, follow-through, and a hundred small decisions. AI can help simplify some of those moving parts, but it can also become a time sink when it adds another tool, system, or rabbit hole to manage. In this episode, I share how I use AI to retrieve details from past sessions, draft client check-ins, shape spoken brain dumps into content, and find information I can’t immediately locate. I also offer a simple way to tell whether a tool is reducing friction or adding more work—and why customizing it to fit your brain matters. What You'll Learn: How AI can help surface client commitments and details from past sessions. A proactive way to draft client check-ins from session transcripts, with consent and approved tools. How to turn spoken brain dumps into organized content while keeping your voice and ideas. A simple filter for choosing support that helps you finish the task rather than giving you more to manage. If you’re a coach with ADHD and want practical systems that fit your brain and business, book a free consult . 📣 JOIN ME on Tuesday 11/17/2026 @ NOON pm ET for my free training: The ADHD Business Rhythm: How to Get the Right Work Done, Sign More Clients, and Feel Less Overwhelmed . If you want help running your coaching business with systems that fit your brain, your real life, and the business you’re trying to grow, you don't want to miss it. To find out how I can help you improve your work-life balance, click here. Come join Time Management for ADHD Coaches on Facebook for more tips and tricks! Learn more about Theresa Harp Coaching here.

October 13, 202618 min

172. A New Focus for the Podcast: What’s Changing and What’s Staying

If you’ve been here for the conversations about work-life balance for speech pathologists, you might be wondering what the new direction means for you. I’m shifting the focus of my podcast and Facebook community toward coaches with ADHD, but that doesn’t mean SLPs need to leave. In this episode, I explain why this shift reflects the work I’m doing now and what you can expect moving forward. You’ll hear more examples from my coaching business, with the same focus on planning, follow-through, overwhelm, and running a business alongside a full personal life. This is a community update, not a lesson in leaving speech pathology or becoming a coach. What You'll Learn: Why my move from clinical work to coaching is shaping the conversations here What a more direct focus on coaches with ADHD means for future episodes Which familiar topics and practical approaches aren’t changing Why you don’t need to be a coach or have an ADHD diagnosis to stay connected If you’re a coach with ADHD and want support making the business side of your work more manageable without giving it all your time, book a free consult here . 📣 JOIN ME on Tuesday 11/17/2026 @ NOON pm ET for my free training: The ADHD Business Rhythm: How to Get the Right Work Done, Sign More Clients, and Feel Less Overwhelmed . If you want help running your coaching business with systems that fit your brain, your real life, and the business you’re trying to grow, you don't want to miss it. To find out how I can help you improve your work-life balance, click here. Come join Time Management for ADHD Coaches on Facebook for more tips and tricks! Learn more about Theresa Harp Coaching here.

October 6, 202622 min

171. The ADHD Planning Trap: How to Stop Preparing and Start Taking Action

Planning can look productive while quietly keeping you from the work that moves your business forward. If you’re great at researching, organizing, and planning, but struggle with implementing, you’re not alone. In this episode, I explain why planning can be especially rewarding for an ADHD brain, how to tell whether or not it’s helping, and what to do when it’s keeping you stuck. Stay till the end for three practical questions that can help you stop circling the task, clarify what matters, and take action. What You'll Learn: The sneaky reasons why research and planning often feel easier than implementation The difference between useful planning and planning that keeps you stuck How repeatedly reconsidering decisions drains your time and mental energy A simple way to distinguish spending time from investing it Three questions to help you create a solid plan and follow through with it Resources Mentioned Facebook Group REGISTER NOW! The ADHD Business Rhythm: How to Get the Right Work Done, Sign More Clients, and Feel Less Overwhelmed If you want help creating a business rhythm that makes the important work easier to see, start, and follow through on, book a free consult here . 📣 JOIN ME on Tuesday 11/17/2026 @ NOON pm ET for my free training: The ADHD Business Rhythm: How to Get the Right Work Done, Sign More Clients, and Feel Less Overwhelmed . If you want help running your coaching business with systems that fit your brain, your real life, and the business you’re trying to grow, you don't want to miss it. To find out how I can help you improve your work-life balance, click here. Come join Time Management for ADHD Coaches on Facebook for more tips and tricks! Learn more about Theresa Harp Coaching here.

October 1, 202613 min

BONUS: The ADHD Strategy Helping Me Build This Webinar (and How It Could Backfire)

Finding a way to work with your ADHD brain can make business tasks SO much easier, but even a strategy that leverages your strengths can fall apart if it doesn’t support the executive-function challenges that come with it. In this bonus mini-sode, I’m giving you a behind-the-scenes peek into how I created my upcoming live webinar T he ADHD Business Rhythm: How to Get the Right Work Done, Sign More Clients, and Feel Less Overwhelmed using the exact methods I’m going to be teaching in the webinar itself. This episode promises to be very meta, slightly nerdy, and super helpful. What You'll Learn: Why a strategy that fits your brain can still create a new problem The difference between capturing an idea and actually using it How a visible return path supports working memory A simple way to make it easier to re-enter unfinished work The question to ask when choosing an ADHD-friendly strategy If you want help creating business systems that work with your brain without leaving your best ideas buried in a voice-memo graveyard, book a free consult here . Resources Mentioned The ADHD Business Rhythm: How to Get the Right Work Done, Sign More Clients, and Feel Less Overwhelmed 📣 JOIN ME on Tuesday 11/17/2026 @ NOON pm ET for my free training: The ADHD Business Rhythm: How to Get the Right Work Done, Sign More Clients, and Feel Less Overwhelmed . If you want help running your coaching business with systems that fit your brain, your real life, and the business you’re trying to grow, you don't want to miss it. To find out how I can help you improve your work-life balance, click here. Come join Time Management for ADHD Coaches on Facebook for more tips and tricks! Learn more about Theresa Harp Coaching here.

September 29, 202629 min

170. When Life Interrupts Your Business: How to Pause, Pivot, and Restart With ADHD

Unexpected time away from your business can create more than a scheduling problem. When you have ADHD, stepping away can make it harder to remember your business goals, remember where you left off, figure out where to restart, and resist the urge to cram five days of work into the day and a half you actually have. In this episode, I’m sharing the ADHD-friendly business rhythm that helped me step away without losing track of my business—or returning convinced I had to catch up on everything at once. You’ll learn how to get your priorities out of your head, decide what matters most with the time and energy you actually have, and return to the work that moves your coaching business forward. What You'll Learn: Why an unexpected interruption can strain multiple executive functioning skills at once How keeping your priorities visible reduces working-memory demands while you’re away The question to ask when you have less time and capacity than the original plan required Why your most important work can be the easiest work to avoid How to create a clearer, less overwhelming place to restart If you want help building a business rhythm that makes it easier to pause, pivot, and find your way back without treating the interruption like a failure, book a free consult here: https://cutt.ly/5tSeJKmu Resources Mentioned 157. Scheduling Curveballs (Without the Mom Guilt) 158. Rescheduling Isn’t “Just Moving Things”: It’s an Executive Function Nightmare 📣 JOIN ME on Tuesday 11/17/2026 @ NOON pm ET for my free training: The ADHD Business Rhythm: How to Get the Right Work Done, Sign More Clients, and Feel Less Overwhelmed . If you want help running your coaching business with systems that fit your brain, your real life, and the business you’re trying to grow, you don't want to miss it. To find out how I can help you improve your work-life balance, click here. Come join Time Management for ADHD Coaches on Facebook for more tips and tricks! Learn more about Theresa Harp Coaching here.

September 22, 202625 min

169. When You Don’t Have Time to Fall Apart

If you've ever tried to push through a hard day by pretending your feelings were not there, this episode is for you. Today I’m talking about how to work with your feelings instead of ignoring them, judging them, or letting them run the whole show. You’ll learn a simple way to pause, name what is actually happening, and choose your next step from a more honest place. What You'll Learn: Why avoiding a feeling usually gives it more power in the background How ADHD and executive function challenges can make emotional cues easier to miss A simple body scan practice to help you notice what you are actually feeling The difference between pushing through and adjusting your capacity with intention Three questions to ask when a big emotion is affecting your day If you want help building a business, schedule, and support system that works with your real capacity instead of requiring you to shove everything down and “be fine,” book a free consult here: https://cutt.ly/5tSeJKmu 📣 JOIN ME on Tuesday 11/17/2026 @ NOON pm ET for my free training: The ADHD Business Rhythm: How to Get the Right Work Done, Sign More Clients, and Feel Less Overwhelmed . If you want help running your coaching business with systems that fit your brain, your real life, and the business you’re trying to grow, you don't want to miss it. To find out how I can help you improve your work-life balance, click here. Come join Time Management for ADHD Coaches on Facebook for more tips and tricks! Learn more about Theresa Harp Coaching here.

September 15, 202627 min

168. Not Everything Deserves Your Executive Function: An ADHD-Friendly Filter for What Matters

When every email, post, household detail, and business decision feels equally important, your brain spends real energy on things that may not actually matter to you. For an ADHD brain, that can mean more decisions, emotional dysregulation, and mental tabs than your day has room for. In this episode, I break down why caring less is not the same as becoming careless and how your core values and needs can help you choose where your attention goes. You’ll leave with a practical exercise for deciding what deserves your capacity and what can be downgraded, simplified, or removed from the list entirely. What You'll Learn: Why every worry, decision, and invisible standard has an executive-function cost The question to ask when something is taking up more brain space than it deserves How your values and needs can help you separate what matters from what merely affects how you think you’re being perceived A simple way to create your own “not everything deserves my executive function” list What to do when your ADHD brain treats every task like a five-alarm fire If you want help deciding what deserves your capacity and creating systems that work with your brain, business, and real life, book a free consult here: https://cutt.ly/5tSeJKmu Resources Mentioned How to Run Your Coaching Business With Ease When You Have ADHD — free training: https://us02web.zoom.us/meeting/register/s_ov8LNsQm-n8V6WmoCjXg The Subtle Art of Not Giving a F*ck by Mark Manson 📣 JOIN ME on Tuesday 11/17/2026 @ NOON pm ET for my free training: The ADHD Business Rhythm: How to Get the Right Work Done, Sign More Clients, and Feel Less Overwhelmed . If you want help running your coaching business with systems that fit your brain, your real life, and the business you’re trying to grow, you don't want to miss it. To find out how I can help you improve your work-life balance, click here. Come join Time Management for ADHD Coaches on Facebook for more tips and tricks! Learn more about Theresa Harp Coaching here.

September 9, 202619 min

BONUS: Why I’m Bringing ADHD Support to Coaches

If you have ever looked at perfectly reasonable business advice and thought, “Cool, but how exactly am I supposed to make that work in my actual life?” this episode is for you. I’m sharing why I’m talking more directly to coaches with ADHD, and why this work matters to me personally. Before I had the language for ADHD and executive functioning, I thought my struggles were mostly about being a busy mom, running a business, managing a household, and trying to keep all the plates somewhere near the air. In this episode, I’m sharing how understanding executive functioning changed the way I saw my own business, why the usual strategies can stop working when life gets more complex, and why coaches need support that is built for how their brains actually work. If you want help running your coaching business with systems that fit your brain, your real life, and the business you’re trying to grow, you don't want to miss my upcoming free training: How to Run Your Coaching Business With Ease When You Have ADHD . What You'll Learn in Today's Episode: Why traditional business and productivity advice can be hard to apply when ADHD is part of the picture How coping strategies can work for a while, until life and business add more complexity The difference between blaming yourself and understanding the executive functioning breakdown Why understanding ADHD can help you solve the right problem instead of trying to force the wrong system Why this conversation is especially important for coaches who are building businesses while managing their own brains, clients, households, and actual human lives 📣 JOIN ME on Tuesday 11/17/2026 @ NOON pm ET for my free training: The ADHD Business Rhythm: How to Get the Right Work Done, Sign More Clients, and Feel Less Overwhelmed . If you want help running your coaching business with systems that fit your brain, your real life, and the business you’re trying to grow, you don't want to miss it. To find out how I can help you improve your work-life balance, click here. Come join Time Management for ADHD Coaches on Facebook for more tips and tricks! Learn more about Theresa Harp Coaching here.

September 8, 202624 min

167. When Business Advice Doesn’t Work With Your ADHD Brain

If you’re a business owner with ADHD and you keep thinking, “I know what I’m supposed to do, so why am I not doing it?” or “I’m following all the strategies from all the experts, but it’s just not working,” I get it. You’re the reason I recorded this episode. I’m talking about why so much traditional business and productivity advice falls apart for ADHD brains, especially when you’re running a business, managing a home, raising a family, and trying not to lose your mind in the process. I’m sharing six questions to help you figure out where the strategy is breaking down and how to make it smaller, more visible, and more realistic for your actual life and your actual brain. What You'll Learn: Why knowing what to do and consistently doing it are not the same thing How generic advice like “batch your content” or “just time block” can create more shame than follow-through What questions to ask when a strategy keeps not working How to lower the decision load so tasks feel easier to start Why planning for transitions matters just as much as planning the task itself 🗓️ If you want help building business strategies that work with your ADHD brain, your real schedule, and the life you actually have (not the neurotypical, Pinterest-esque life you see while scrolling the socials), schedule a free consult here: https://cutt.ly/5tSeJKmu ‼️ Want to join my upcoming webinar, Build a Coaching Business That Works With Your ADHD Brain on Tuesday, September 15th at 2 PM ET? Add your name to the list and I'll send you the details! Mentioned in This Episode: Snipd - The Podcast App for Knowledge Seekers 📣 JOIN ME on Tuesday 11/17/2026 @ NOON pm ET for my free training: The ADHD Business Rhythm: How to Get the Right Work Done, Sign More Clients, and Feel Less Overwhelmed . If you want help running your coaching business with systems that fit your brain, your real life, and the business you’re trying to grow, you don't want to miss it. To find out how I can help you improve your work-life balance, click here. Come join Time Management for ADHD Coaches on Facebook for more tips and tricks! Learn more about Theresa Harp Coaching here.

September 1, 202629 min

166. Before You Decide It’s Not Working

If you’ve ever tried to make a change in your personal life, your career, or your small business and felt like nothing was actually changing, this episode is for you. I’m talking about why your brain may miss the early signs that something is working, especially when the result you want has not fully shown up yet. A lot of us are looking for big, in-your-face proof before we trust that something is working, but the early evidence is usually much quieter than that. This episode will help you notice tiny changes that are already happening before you decide it’s not working, start over, or quit altogether. What You'll Learn: Why “nothing is working” can feel like a fact when it is actually a thought How ADHD and executive functioning challenges can make small changes harder to notice What to ask yourself before you quit, restart, or decide you are bad at consistency How to look for evidence that something is beginning to work A simple way to notice small shifts without turning it into a whole new project 📣 JOIN ME on Tuesday 11/17/2026 @ NOON pm ET for my free training: The ADHD Business Rhythm: How to Get the Right Work Done, Sign More Clients, and Feel Less Overwhelmed . If you want help running your coaching business with systems that fit your brain, your real life, and the business you’re trying to grow, you don't want to miss it. To find out how I can help you improve your work-life balance, click here. Come join Time Management for ADHD Coaches on Facebook for more tips and tricks! Learn more about Theresa Harp Coaching here.