The Organized Coach - Productivity, Business Systems, Time Management, ADHD, Routines, Life Coach, Entrepreneur

Hosted by Tracy Hoth | Certified Life Coach, Professional Organizer, Systems Specialist

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181

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Jun 2026

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About the show

*** Top 1% Globally Ranked Podcast *** ❓Do you feel like you’re constantly putting out fires instead of creating an organized, streamlined, automated business? ❓Do you struggle to stay organized and on top of your to-do list, overwhelmed and bogged down by administrative tasks? ❓Are you ready to scale your business but need help knowing where to start implementing systems? ❓Would you like to work less and make more money? ❓Do you have ADHD or struggle to stay focused? My podcast is the perfect resource if you answered yes to any of these questions. I’m here to help you organize, systemize, and streamline your life coach business so you can focus on what really matters: helping your clients. As a 15-year veteran professional organizer and certified life coach, I understand the unique challenges of being an entrepreneur, running a successful business, and serving clients. I’ve helped hundreds of people get organized. However, organizing my own business was more challenging than I thought. I had to figure out what worked, how to create processes, what software programs to use, how to track clients and leads, schedule social media consistently, and so much more. My journey hasn’t always been easy. I’ve faced my own share of obstacles and setbacks, and I know how difficult it can be to navigate the ups and downs of entrepreneurship, keep things organized, and create systems and procedures, ALL while doing everything else in my business. That’s why I created this podcast: to share the strategies, tools, and mindset shifts that have helped me build a strong foundation in my own business and help other life coach clients overcome these challenges and succeed on their own terms. Through my podcast, you’ll learn how to: 🌟 Streamline your business processes and automate repetitive tasks 🌟 Build a solid foundation for scaling and growth 🌟 Develop a healthy, organized mindset that supports your success 🌟 Prioritize and create an organized calendar so you can work less and make more money 🌟 Reach more people and make a bigger impact 🌟 Organize your office, paper, digital assets, Canva, and anything else to help you. Whether you’re just starting or have had your coaching business for years, my podcast has something for you. If you are diagnosed with ADHD or feel like you’re missing the organizing gene, I can help. If you love all things organizing, join me to learn more! So, if you’re ready to take your life coach business to the next level, join me on this journey. Let’s organize, systemize, and streamline to become Organized Coaches! ✅ FREE Workshop: 3 Simple Steps to an Organized (and Profitable) Coaching Business → https://simplysquaredaway.com/5files ✅ Learn → https://simplysquaredaway.com/ ✅ Organized Coach Academy → http://simplysquaredaway.com/oca ✅ Instagram → https://www.instagram.com/tracyhoth/

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June 16, 202648 min

173 | Feeling Stuck? How Rituals Close the Gap Between Intention and Action with Danielle McGeough

Find Danielle's links and more here: https://simplysquaredaway.com/173 Book a consult call with Tracy here: https://simplysquaredaway.com/appointments Have you ever ended the day wondering why you didn't do the thing you fully intended to do? You had a plan. You knew what needed to happen. Maybe it was hiring support, finishing a project, creating content, or finally making a decision you've been putting off. But somehow, your actions didn't align with your intentions. If that sounds familiar, you're going to love this conversation. Today I'm joined by Danielle McGeough, coach, professor, and creator of the Stuck Assessment. Danielle helps people uncover what's really keeping them stuck and teaches simple rituals that help them move forward. In this episode, we dig into the hidden reasons we struggle to take action, even when we genuinely want to. We talk about the stories we tell ourselves, the habits that keep us looping in the same patterns, why high achievers often struggle when they're beginners again, and how small rituals can help us build trust with ourselves and finally move forward. If you've been feeling frustrated because you know what to do but can't seem to get yourself to do it, this conversation will help you identify what's really going on and give you practical ways to start making progress. What You'll Learn: Why intentions and actions often don't match The different types of "stuck" and how to identify yours How self-sabotage can show up in your business Why high achievers struggle when they don't immediately know what they're doing The role perfectionism plays in keeping you stuck Why rebuilding trust with yourself matters Simple rituals that help bridge the gap between intention and action How greater self-awareness makes taking action easier Practical ways to start moving forward when you feel stuck

June 9, 202623 min

172 | Stop Searching for Files - Create a Naming System That Works

All links mentioned in the post can be found here: https://simplysquaredaway.com/172 Download Tracy's Free File Naming Formula Cheat Sheet: https://simplysquaredaway.com/fnfc Are you tired of wasting time searching for files on your computer? You know the feeling. You're looking for a document you know exists, but all you can find are files named "Final," "Final Final," or "New Document." Before you know it, you've spent ten minutes clicking through folders and opening files trying to find the right one. The problem isn't your memory. It's your file names. In this episode, Tracy shares the simple file naming convention she uses and teaches her clients to help them find files faster, reduce duplicate documents, improve team collaboration, and create a more organized business. You'll learn why your computer search is only as good as your file names, when to use dates, how to track versions, and the five rules every Organized CEO should follow. If you're ready to spend less time searching and more time doing meaningful work, this episode is for you. In This Episode You'll Learn: Why file naming conventions matter more than most people realize How poor file names create wasted time and frustration The mindset shift from organizing for today to organizing for future you Tracy's simple file naming formula When to use dates in file names and when to skip them Why version numbers are better than using "Final Final FINAL" How consistent file names help your team find what they need Five rules for creating a file naming convention that actually works A simple challenge to help you start improving your file organization today

June 2, 202626 min

171 | She Was Losing Hours to Digital Clutter Until This with Vicky Countess

All links mentioned in the post can be found here: https://simplysquaredaway.com/171 Get $250 off the Organized CEO Intensive here for a limited time. What if the reason your business feels so exhausting… has nothing to do with working harder? My guest today, Vicky Countess, thought she just needed to “get better at tech.” But underneath the cluttered desktop, overflowing files, and piles of paper was something deeper: frustration, wasted time, and the constant feeling of never being able to find what she needed when she needed it. Vicky first found me through a business program where I was teaching simple digital organization strategies. She downloaded my file organization cheat sheet, started making small changes, and eventually jumped into my Black Friday offer (the Organized CEO Intensive - get now for $250 off) because she was tired of feeling scattered in her business. Her story is going to sound VERY familiar if you’ve ever spent 20 minutes searching for one file… only to realize you saved it in three different places. 😅 In this episode, Vicky shares what digital clutter was really costing her, why organization felt emotionally heavy, the simple systems that helped her finally feel calm and confident inside her business again, and the new niche that she's not only passionate about but also starting very organized. We talk about: Why being “bad at tech” usually isn’t the real problem The emotional weight of digital clutter and constant frustration How simple file organization can save hours every week The bookmark bar system that immediately made business easier How small changes can create huge relief in your day-to-day work What finally pushed Vicky to ask for help

May 26, 202625 min

170 | Exactly How I’d Organize My Business If I Started From Scratch

All links mentioned in the post can be found here: https://simplysquaredaway.com/170 Get $500 off of Organized Coach Academy right now using the coupon code 500. --> https://simplysquaredaway.com/oca If I had to start my business over from scratch today, I would do a LOT differently. Not because I failed the first time… But because I’ve learned that organization is not something you “get to later” once your business grows. Organization is what allows your business to grow without taking over your brain. In this episode, I’m walking you through exactly how I would organize a brand new business from day one if I were starting all over today. From digital files to time blocking to dashboards and workflows, I’m sharing the systems I would set up immediately to save time, reduce overwhelm, and create a business that actually feels sustainable. You’ll hear: The very first decision I would make about where to store everything Why I would immediately create a simple file structure The “business brain” dashboard I would build right away How I would organize my bookmarks, links, and recurring tasks The way I would structure my calendar and time blocks Why organizing your mind matters just as much as organizing your files This episode is practical, strategic, and full of the exact systems I use to run an organized business today. If you’ve ever felt buried in tabs, downloads, scattered ideas, or inconsistent workflows, this episode will help you think differently about what it really means to build a business that supports you instead of exhausting you. Mentioned in this episode: Organized Coach Academy - Get $500 off right now using the coupon code 500. --> https://simplysquaredaway.com/oca File Naming Formula Cheatsheet - Learn your formula to name your files consistently. --> https://simplysquaredaway.com/fnfc The 5-File-Folder System - In this training, I show you how to set up a file structure. --> https://simplysquaredaway.com/5files

May 19, 202636 min

169 | How She Finally Created an Organized and Authentic Pitching System with Lauren Brown

All links mentioned in the post can be found here: https://simplysquaredaway.com/169 Use code PITCH to get 50% off the Podcast Dashboard Bundle here: https://simplysquaredaway.com/pod What if podcast pitching (or to media or other collaborations) didn’t have to feel chaotic, overwhelming, or totally inauthentic? In this episode, I’m chatting with emotions coach Lauren Brown about her experience using my Podcast Pitching Dashboard Bundle and how it completely changed the way she approached visibility and podcast guesting. Lauren shares what podcast pitching looked like before she had a system, why everything felt scattered and stressful, and how getting organized helped her finally show up more confidently and authentically. If you’ve been wanting to guest on podcasts but keep avoiding the process because it feels messy or too overwhelming, this conversation is going to feel like a deep exhale. Lauren’s story is such a good reminder that visibility gets easier when you have systems that actually support you. We also talk about emotions in business, the ripple effect of referrals, and why your feelings are not the problem you think they are. What You’ll Learn: Why podcast pitching felt overwhelming and chaotic for Lauren before having a system How the Podcast Pitching Dashboard Bundle helped simplify the entire process The unexpected connection between emotions and visibility Why authenticity matters so much when pitching yourself for podcast interviews The real reason organization creates more confidence in your business How referrals and relationships can create powerful ripple effects in your growth What to do if you’ve been avoiding podcast guesting because it feels too complicated

May 18, 202612 min

Bonus - The Visibility Strategy Nobody Talks About

Use coupon code PITCH to get 50% off the Podcast Dashboard Bundle until Thursday, May 21, 2026, at midnight CT --> https://simplysquaredaway.com/pod In this bonus episode, Tracy shares a visibility strategy that she now sees in a whole new way: authentic connection. Tracy reflects on a powerful insight from Lauren Carlisle Brown about approaching podcast guesting through the lens of authentic connection, rather than transactional networking or seeking visibility. After completing more than 100 podcast interviews in 15 months, Tracy realized that visibility is about so much more than growing an audience or getting your name out there. The real magic came through the relationships, conversations, encouragement, and opportunities that developed along the way. All marketing works when done consistently, but overwhelm and disorganization often interfere with consistency. In this episode, Tracy talks about: • Why most people quit visibility strategies too soon • The hidden mental clutter behind inconsistent marketing • How authentic connection changes the energy of networking • Why organization becomes even more important once visibility starts working • How systems reduce overwhelm and create momentum If you’ve been wanting to get more visible in your business without feeling fake, pushy, or scattered, this episode will encourage you to approach visibility in a more meaningful and sustainable way. The Podcast Dashboard Bundle is currently 50% off through Thursday at midnight and includes Tracy’s dashboard system, pitch templates, follow-up process, and organization tools for podcast guesting and visibility outreach, as well as your own podcast (if you have one). Click here to watch Laurie Shopland's TEDx Talk "Truth is Making a Comeback." Or paste this into your browser --> https://youtu.be/c4Ftcp5WOf4?si=yAT1uhYLSRAOZjPV

May 12, 202631 min

168 | How I Booked 100 Podcast Interviews in 15 Months

All links mentioned in the post can be found here: https://simplysquaredaway.com/168 Get 50% off the Podcast Dashboard Bundle (use coupon code PITCH): https://simplysquaredaway.com/pod What if one visibility strategy could sharpen your message, grow your audience, and bring in clients... without you having to dance on Instagram every day? In this episode, I’m sharing one of the biggest visibility strategies in my business: podcast guesting. Over the last 15 months, I’ve been booked on over 100 podcasts, and it has completely changed how I show up as a coach and business owner. But here’s the thing. I did NOT start out organized. At first, podcast pitching looked like me wasting 30 minutes researching random shows, half-writing a pitch, getting distracted, forgetting to follow up, and then wondering why nothing was happening. I had no system. No process. No consistency. And because there wasn’t a system, I dreaded doing it. So I built one. In this episode, I’m walking you through exactly how I created a simple, organized podcast pitching workflow that helped me consistently get booked on podcasts and become known as the organizing expert. But the biggest surprise? Podcast guesting didn’t just grow my visibility. It helped me deepen my message, sharpen my teaching, and get clearer on what I actually believe about organization, mindset, emotions, and what’s really keeping people stuck. Plus, new friendships and new collaboration opportunities. If you’ve been wanting a visibility strategy that feels more human, more sustainable, and honestly... more FUN than constantly creating social media content, this episode is for you. What you’ll learn: Why podcast guesting became my favorite visibility strategy The messy, disorganized way I used to pitch podcasts What changed when I finally created a simple system How podcast interviews helped me become more confident in my expertise Why consistency matters more than “perfect” pitches Why podcast guesting builds trust faster than most content strategies The behind-the-scenes story of how I booked around 100 interviews in 15 months

May 5, 202624 min

167 | How Your Self-Talk Is Keeping You Disorganized - Coaching Call with Joy

All links and resources mentioned in the post can be found here: https://simplysquaredaway.com/167 Book a call with me here: https://simplysquaredaway.com/appointments What if the reason you feel disorganized… has nothing to do with your systems? If you keep telling yourself “I don’t have enough time,” or "I should have finished this before," I want you to hear this: that thought might be the very thing keeping you stuck. In this episode, I’m doing something a little different. I’m taking you inside a real, unpolished coaching conversation where we break down what’s actually happening when you feel overwhelmed, stuck, or unable to follow through. Because here’s what I see all the time… You go to organize something simple like a drawer, your calendar, or your task list… and suddenly it feels like too much. You second-guess your decisions. You run away. And by the end of the day, you’ve “proven” to yourself that you didn’t have enough time. But that result didn’t come from your circumstances. It came from your thinking. This episode will help you see, in real time, how your self-talk is shaping your actions and results, and what to do instead. And I’ll be honest… this isn’t perfectly polished coaching. It’s real, in-the-moment thinking. But that’s exactly why I wanted you to hear it. Because once you recognize these patterns in yourself, everything about how you approach organization can change. What You’ll Learn: Why “I don’t have enough time” is a thought, not a fact How your self-talk creates overwhelm, procrastination, and disorganization The difference between an overwhelmed person and a decisive, organized one What more productive self-talk looks like The simple mindset shift that helps you follow through and finish what you start

April 28, 202646 min

166 | Do This When Your Old Plan Stops Working with Suzy Rosenstein

All links mentioned in the post can be found here: https://simplysquaredaway.com/166 Have you ever had the experience where your business or career is working… your life is working… and yet something still feels off? Like the plan you made years ago technically worked. You followed it. You built something meaningful. But now you’re sitting there wondering, why doesn’t this feel the way I thought it would? If that’s you, this conversation is going to feel like a relief. Today I’m talking with Suzy Rosenstein about what’s really happening when your old plan stops working, and you don’t yet know what the new one is. So many people hit this season and assume something has gone wrong. But often, it’s actually the beginning of clarity. Suzy shares her own story of spending five years in that exact in-between place and how she learned that feeling “off” isn’t a problem to fix. It’s information to listen to. We talk about why it’s so common to lose connection with what you actually want, how people pleasing quietly shapes your decisions for decades, and the mistake most people make when they try to figure out what’s next too quickly. If you’ve been waiting for certainty before making a change in your business or life, this episode will help you take the next step anyway. What you’ll learn in this episode: Why feeling stuck often means you’re entering a transition season The surprising reason so many women lose clarity about what they want Why meaning becomes more important as you grow your business and life What to do when you don’t know what’s next yet (and the easiest way to find out...at the end of the episode) Why focusing on the how too early shuts down possibility How you can discover you don’t need a full pivot, just a richer life outside work A simple mindset shift that makes transitions feel less scary and more intentional

April 21, 202623 min

165 | How I Stay Organized During Busy Seasons with Travel, Events, and Real Life

All links mentioned in the post can be found here: https://simplysquaredaway.com/165 I just got back from 11 days in Poland, and this quarter alone I’ve taken four big trips. Cabo with my girls. Florida for a birthday celebration. Canada for a TEDx talk. Poland for a mission trip. And this week? I’m hosting a live event. So yes… it’s been a full season. And whenever life gets this full, travel becomes the fastest way to see whether your systems actually support you. Do your routines hold? Does your business keep running? Do you feel calm as you walk back into your house afterward? Or do things fall apart the minute you leave? In this episode, I’m sharing eight habits I rely on during busy seasons with travel, events, and real life happening all at once. These are the same patterns I’ve developed over 17 years as a professional organizer and from watching what works (and what absolutely does not work) in real homes and real businesses. If your calendar feels packed right now, this episode will help you stay grounded, prepared, and present without trying to keep everything perfect. Here's what you’ll learn in this episode: Why travel quickly reveals whether your systems are actually working The one decision I always make before every trip How to stay fully present without worrying about your business A simple way to use airplane or drive time as CEO planning space My checklist strategy that removes packing stress completely The habit that makes coming home feel calm instead of chaotic Why unpacking immediately changes everything The mindset shift that protects your energy during busy seasons