Hosted by Lee Reams II and CountingWorks PRO, "The Growth Minded Accountant" is your go-to podcast for independent tax and accounting pros ready to level up. We’re here to show you how AI, digital marketing, and cutting-edge tools — the kind that only the big guys had access to — can help you save time, win new clients, and keep your practice thriving. From leveraging AI agents to boosting ROI on every client interaction, we cover it all. Tune in to stay sharp, learn strategies that work, and make sure you’re always one step ahead. The playing field just got a lot more level — let’s go!
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September 9, 2026Episode 3641 min
Stop Scaling Accountants. Start Scaling the Firm.
How Tax & Accounting Firms Can Grow Without Adding Complexity at the Same Rate as Revenue For decades, the basic growth formula for a tax and accounting firm was fairly predictable: Win more clients. Hire more people. Add more software. Try to make everyone more efficient. It works, until it doesn't. As firms grow, something unexpected often happens. The most experienced people in the organization become the bottleneck. More client work creates more questions, more reviews, more exceptions, more supervision, and more decisions that eventually work their way back to a partner. Revenue grows. But so does partner drag. In this episode of The Growth-Minded Accountant, Lee Reams and Rebekah Barton explore a different way to think about scaling a tax and accounting firm. The question isn't simply: How do we make our accountants more productive? It's: How do we design the firm so growth doesn't require complexity, headcount, and partner involvement to grow at the same rate? AI is part of the answer, but this isn't simply an episode about AI. It's about building a better operating model: allowing technology to prepare work, capturing institutional knowledge, using client intelligence to identify opportunities proactively, standardizing repeatable processes, and reserving your most valuable human talent for the decisions where professional judgment actually matters. The principle is simple: AI prepares. Humans decide. And the goal isn't to remove people from the firm. It's to stop making your best people the operating system of the firm.
September 2, 2026Episode 3547 min
Does Social Media Actually Grow a Tax & Accounting Firm?
Why Social Media Is Becoming Part of Your Firm’s Trust, Referral, Search and AI Footprint Most tax and accounting professionals aren't trying to become influencers. They're busy serving clients. Many already generate business through referrals. And spending five hours a week creating Instagram posts or learning the latest TikTok trend probably isn't high on the priority list. So the skepticism is fair: Does social media actually help grow a tax and accounting firm? In this episode of The Growth-Minded Accountant , Rebekah Barton, Chief Visibility Officer at CountingWorks PRO, is joined by Alex Lue, VIP Account Manager , to look at social media from a much more practical perspective. Social media isn't about chasing followers or becoming internet famous. It's about creating visibility, familiarity, trust and authority before someone needs your services . And that role is expanding. Prospective clients may see a LinkedIn post, watch a YouTube video, hear about your firm through a referral, check your reviews, visit your website and increasingly ask ChatGPT, Gemini or another AI system about you before ever reaching out. That means your social presence is becoming another part of the evidence people, search engines and AI systems use to understand: Who are you? What do you know? Who do you serve? And should I trust you? Rebekah and Alex break down how tax and accounting firms can approach social media without turning marketing into another full-time job. The goal isn't to be everywhere. It's to become known before you're needed.
August 26, 2026Episode 3437 min
Why the Future of Accounting Firm Marketing Is a Living Website, Not More Content
For years, tax and accounting firm websites followed a familiar pattern. Design the website. Launch it. Add some service pages. Maybe publish a monthly article or newsletter. Then leave it largely untouched until the next redesign. Templates made websites more affordable, but they also created another problem: thousands of firms began looking and sounding remarkably similar. The same service descriptions. The same stock photography. The same tax articles. The same promises about being a “trusted advisor.” Now AI has introduced a third possibility. Instead of publishing the same content occasionally, firms can publish enormous amounts of it almost instantly. That sounds like progress. It can also become AI slop at scale. The opportunity with AI isn't simply to produce more content. It's to build a website that continuously understands what the firm knows, who it serves, what it wants to grow, what its clients are asking, what is changing in the market and where new opportunities are emerging. In this episode of The Growth-Minded Accountant, Lee Reams II and Rebekah Barton explore why the traditional accounting firm website needs to evolve from a static digital brochure into a living growth system. The shift is from: Static website → Living growth system Content calendar → Opportunity engine Generic information → Demonstrated expertise More content → More relevant content Because when everyone can publish unlimited information, the competitive advantage isn't the ability to create content. It's having something worth saying.
August 20, 2026Episode 3345 min
The New Tax & Accounting Marketing Funnel Has No Funnel
How AI Is Compressing Awareness, Consideration and Decision Into One Conversation For decades, marketing followed a fairly predictable funnel. A prospective client discovered a problem. Searched Google. Read a few articles. Visited several websites. Downloaded a guide. Received a few nurture emails. Checked reviews. Compared firms. Eventually, they scheduled a consultation. AI is beginning to compress that entire journey. Today, a business owner can ask ChatGPT, Gemini, Perplexity or another AI assistant: “I own a construction company doing $4 million a year. My accountant handles my taxes but doesn't do much proactive planning. Am I missing opportunities? What should a proactive advisor do differently? What should that cost? And which firms near me work with businesses like mine?” One conversation can move that prospect through awareness, education, solution research, consideration, comparison and due diligence. The funnel hasn't disappeared psychologically. It's being compressed technologically. And that creates an important new reality for tax and accounting firms: The prospect can now self-nurture. In this episode of The Growth Minded Accountant , Lee Reams II and Rebekah Barton explore how AI is changing the traditional buyer journey, why website traffic may become a less complete measure of marketing success, and why firms increasingly need to think about whether they are understandable, provable and ready when a high-intent prospect appears. The bigger shift is simple: The funnel didn't die. Our control over it did. And the firms that adapt should focus on three things: Be Present. Be Provable. Be Ready.
August 13, 2026Episode 3251 min
The New ROI of Reviews: Why Your Reputation Is Becoming Your Search Strategy
For years, reviews played a fairly predictable role in growing a tax or accounting firm. A prospect found your firm. Visited your website. Checked your reviews. And then decided whether to call. AI is beginning to rewrite that sequence. Today, prospects can ask ChatGPT, Gemini, Perplexity, or another AI assistant a much more valuable question: “Which accounting firm should I hire—and why?” That means discovery and due diligence are starting to happen inside the same conversation. Your reviews are no longer just something prospects read after they discover your firm. They are becoming part of the digital evidence that can help search engines, AI systems, and prospective clients understand who you serve, what you are good at, how clients experience working with you, and whether your firm deserves to be recommended. In this episode of The Growth Minded Accountant , Lee Reams II and Rebekah Barton explore the new ROI of reviews—and why reputation is becoming an increasingly important part of your search strategy. They explain why ten detailed, authentic client stories may communicate far more about a firm than ten generic five-star reviews; why review generation should become an ongoing “reputation heartbeat” instead of an occasional campaign; and why firms may need to rethink traditional marketing measurements built around clicks, traffic, and rankings. The bigger shift is simple: Stop optimizing only to get the click. Start building a firm that is easy to understand, easy to trust, and easy to recommend. Because your clients may already know how good your firm is. The market—and increasingly AI—only knows the evidence it can see. See How Recommendable Your Firm Is If your ideal client asked AI today to recommend the perfect accounting firm for them, would your firm make the shortlist? Find out. Get your free Recommendability Report: https://recommendability.countingworks.app See where your firm is strong, where your digital evidence may be creating gaps, and what you can improve to become easier for humans—and AI—to understand, trust, and recommend.
July 22, 2026Episode 3133 min
How Should Tax and Accounting Firms Measure AI Success?
Time Saved Is Only the Starting Point Artificial intelligence can draft an email in seconds, summarize a meeting, organize client information and reduce the time required to complete routine work. But does that mean the firm’s AI investment is succeeding? Not necessarily. The AI conversation in tax and accounting is increasingly divided between two competing visions. Silicon Valley sees the opportunity to rebuild firms around AI-native systems and autonomous agents. Professionals working inside real firms see clients, deadlines, compliance obligations, established workflows and decades of processes that cannot simply be removed overnight. The future will likely exist somewhere between those two extremes. In this episode of The Growth Minded Accountant , Lee Reams explains why AI success should not be measured by software demonstrations, licenses purchased or minutes theoretically saved. The more important question is whether professionals trust the technology enough to use it and whether that adoption makes the firm more capable. Lee breaks down four practical measures tax and accounting firms can use to evaluate AI ROI: Adoption and professional trust Usable capacity and consistency Client intelligence and action Business and human outcomes The episode also explores the difference between traditional workflows that track where work stands and AI workflows that help firms understand what the work requires. Lee explains why professional caution is often rational, why adoption must be included in the ROI calculation and why a powerful AI system that employees avoid may create less value than a simpler system they use every day. Ultimately, AI should not remove professional judgment. It should reduce the preparation, administrative work and fragmented information that keep professionals from exercising that judgment. The goal is not AI for the sake of AI. The goal is a more intelligent, proactive and scalable firm. See where your firm is ready — and where growth may be leaking.
July 15, 2026Episode 3034 min
AI Has Become the Gatekeeper Between Your Referrals and Your Next Client
For decades, referrals were the most dependable growth engine in tax and accounting. A client told a friend, “You should call my CPA.” An attorney made an introduction. A financial advisor recommended someone they trusted. And in many cases, that recommendation led directly to a phone call. That is no longer how the process works. The referral may still begin with a person, but before the prospect contacts your firm, they validate the recommendation. They search your name, visit your website, read your reviews, and increasingly ask ChatGPT, Gemini, Perplexity, or Google AI questions such as: Does this firm really understand my situation? Do they specialize in my industry?Are they the best fit? Who else should I consider? AI is now standing between the referral and the phone call. In this episode of The Growth Minded Accountant , Lee Reams and Rebekah Barton explain how the referral pipeline has evolved through three distinct generations: Referral 1.0: The word-of-mouth era, when trust in the person making the recommendation was often enough. Referral 2.0: The Google era, when prospects began validating firms through websites, reviews, local search results, and online reputation. Referral 3.0: The AI recommendation era, where AI does not merely help prospects find firms. It interprets the available evidence, compares options, and helps prospects decide which firm appears to be the best match. That distinction matters. A firm may have decades of experience, strong client relationships, and deep knowledge. But if that expertise is not visible through its website, content, reviews, FAQs, videos, and other digital evidence, AI may not understand when or why the firm should be recommended. Lee and Rebekah also introduce the idea of invisible referral leakage : referrals that firms never know they received because the prospect researched the firm, found insufficient evidence of relevant expertise, and chose someone else before making contact. The phone never rings. The lead never enters the CRM. The firm never knows the opportunity existed. The solution is not to chase every new marketing trend or become an online influencer. It is to make the expertise your firm already possesses easier to find, understand, and trust. The referral still begins with a person. But AI has become the gatekeeper. Ready to See Whether AI Understands Your Firm? Open ChatGPT, Gemini, Perplexity, or Google AI and ask the same questions your ideal clients might ask. Does your firm appear? Does AI understand what you specialize in? Does it find enough evidence to validate your experience? Which competitors are being recommended instead? That is exactly why CountingWorks PRO created the Free Digital Blueprint Assessment. We evaluate your firm’s digital authority, reputation, content footprint, positioning, and visibility across today’s AI-driven referral landscape. Then we provide a customized roadmap showing where your firm is strong, where it may be invisible, and what you can do to improve. Because today, it is not enough to earn the referral. You also have to get past the gatekeeper. Start your Free Digital Blueprint Assessment: CountingWorksPRO.com/start
July 8, 2026Episode 2954 min
AI Gave Your Firm Time Back. Now What?
AI is already changing tax and accounting firms, but not in the simplistic way the headlines suggest. On one side, the hype machine says AI will replace accountants, eliminate compliance, and automate the profession overnight. On the other side, some professionals are still acting like nothing meaningful is going to change. The truth is more practical and more important. AI is beginning to remove real production drag from tax and accounting firms. Document review. Client follow-up. Meeting notes. First drafts. Research support. Workflow reminders. Repetitive explanations. Client education. Internal training. That creates a bigger question for firm owners: If AI gives your firm 10%, 20%, or even 30% of its time back, what will you do with it? In this episode of The Growth Minded Accountant , Lee Reams and Rebekah Barton have a more mature conversation about the future of tax and accounting. They cut through the extremes, challenge the idea that every firm must become a fractional CFO practice, and explain why the real opportunity for many firms may be practical advisory, or what we call soft advisory. Soft advisory is the advice that already lives inside compliance work. Entity reviews. Tax planning conversations. Student loan planning. Retirement questions. Social Security planning. Bookkeeping issues. Payroll problems. Cash flow concerns. Business transitions. IRS notices. Life events. Client decisions that have financial, tax, or operational consequences. Many firms are already giving this advice, but they are often doing it inconsistently, reactively, or without billing for the value being delivered. Lee and Rebekah discuss how AI can help firms surface these opportunities earlier, prepare client conversations faster, and create a better system for delivering advisory value without forcing every accountant into a CFO advisory model. They also address the biggest strategic issue for firms in the AI era: protecting the moat. The relationship is still the moat, but only if firms actively use it. If clients only hear from their accountant once a year, that relationship may not be as strong as the firm thinks. AI will make generic compliance work easier to compare, easier to shop, and easier to replace. The future-ready firm will use AI differently. It will automate the drag, then reinvest the time into communication, planning, education, client experience, and proactive advice. The real AI opportunity is not replacing the accountant. It is helping firms become the advisor clients thought they already had. Ready to See How Future-Ready Your Firm Is? The future of accounting is not just about automation. It is about what your firm does with the capacity automation gives back. If you want to understand where your firm may be losing time, where advisory opportunities may be hiding, and how your digital presence, client experience, and technology stack compare to where the profession is headed, start with a free Future-Ready Firm Assessment from CountingWorks PRO. We’ll show you what’s working, what may be holding you back, and what practical steps can help your firm become more proactive, more visible, and more valuable to clients. Start your free assessment: https://www.countingworkspro.com/start
July 2, 2026Episode 281 hr 9 min
AI Can’t Recommend What It Can’t Understand
Most tax and accounting firms are not invisible because they lack expertise. They are invisible because the market cannot clearly understand what makes them different. For years, tax and accounting firms focused on ranking on Google for searches like “CPA near me,” “tax preparer near me,” “bookkeeper near me,” “small business accountant near me,” or “tax advisor near me.” That still matters. But the way prospects search is changing. Today, people are asking ChatGPT, Gemini, Perplexity, and Google’s AI-powered search results much more specific questions: “Who is the best accountant for a dental practice near me?” “Can you recommend a CPA who understands construction businesses?” “Who can help me with equity compensation and stock options?” “What kind of accountant do I need if I own multiple rental properties?” “Who can help my small business with tax planning and bookkeeping?” And here is the uncomfortable truth: AI cannot recommend what it cannot understand. In this long-form edition of The Growth Minded Accountant , Lee Reams and Rebekah Barton go beyond theory and into the mechanics of AI visibility for tax and accounting firms. This is not another “AI search is coming” conversation. This episode is a practical playbook for firm owners who want to understand what needs to be fixed across their website, reviews, content, service pages, local presence, FAQs, positioning, and digital footprint so prospects, search engines, and AI tools can better understand who they serve, what they solve, and why they should be recommended. The firms most at risk are not bad firms. They are good firms that look generic online. Lee and Rebekah break down why generic websites, vague service pages, thin review profiles, weak niche signals, and unclear positioning make it harder for tax and accounting firms to be discovered and recommended in an AI-driven search environment. They also walk through a practical three-pillar framework firms can use to evaluate their current visibility: Identity and positioning. Who do you serve, what problems do you solve, where do you serve clients, and why should your firm be understood as the right fit? Data and context clues. Do your service pages, FAQs, articles, internal links, technical structure, and niche content give AI enough useful information to interpret your expertise? Trust and local signals. Do your reviews, Google Business Profile, proof points, credentials, case examples, local presence, and client outcomes reinforce the story your firm wants to be known for? The big takeaway: the future of visibility is not just ranking. It is relevance. The firms that win in AI search will not always be the biggest firms. They will often be the clearest firms. Ready to See How Your Firm Looks Today? The future of search is not just about being found. It is about being understood. If you want to know how your firm appears today — and where your website, reviews, service pages, content, and client experience may be creating visibility gaps — start with a free Future-Ready Firm Assessment from CountingWorks PRO. We’ll show you what’s working, what may be holding you back, and what practical steps can help make your firm more future-ready. Start your free assessment: https://www.countingworkspro.com/start
June 24, 2026Episode 2737 min
The Future-Ready Firm Makes Every Client Feel Known
Most firms think they have a responsiveness problem. Clients don’t send documents. They miss reminders. They go quiet. They wait until the last minute. But what if the real issue isn’t responsiveness? What if it’s uncertainty? In this episode of The Growth Minded Accountant , Lee Reams II and Rebekah Barton talk about why the client experience is not the same thing as your internal task list. Your workflow may be organized. Your process may be efficient. Your team may know exactly where every return, report, or project stands. But your client may still be wondering: Did you receive my documents? Am I missing something? Are you working on it? What happens next? When will I hear from you again? That uncertainty creates anxiety. And anxiety creates silence. Lee and Rebekah break down what it means to build a future-ready client experience, one where clients feel informed, remembered, guided, and confident throughout the relationship. They also explore the five layers of client confidence: visibility, expectations, personalization, proactive guidance, and predictive relationships. The big takeaway: your task list is not your client experience. Clients don’t remember your workflow. They remember how easy, clear, and confident you made them feel. At CountingWorks PRO, this is exactly what we’re building toward with MAX: technology that runs the task list, surfaces opportunities, creates visibility, and helps firms deliver a more personal client experience at scale. Because clients don’t hire accountants to receive reminders. They hire accountants to gain confidence.
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