Your Systems Friend

Hosted by Ashley Rose

Business Entrepreneurship Management Education

Website RSS feed

Episodes

Latest episode

May 2026

Language

About the show

This podcast is for online coaches! ⚡️ I'm your host, Ashley Rose, and I want you to have a fun, profitable, and stress free coaching business, and I really believe that systems and automations are the best way to keep you in the industry, helping as many people as you can for the long term. Friends don't let friends waste time in scattered spreadsheets and doing unnecessary manual work, and if you are listening to this, we are now friends!

Listen to episodes

39 recent

September 3, 202611 min

How to Track Client Results (Even If They Feel Impossible to Measure)

Think your client results are impossible to measure? I promise you, they’re not. In this episode, I’m breaking down the two biggest reasons coaches and service providers tell me they can’t track their client results, and the very simple solution for each. If you’re a coach who helps your clients get a result that feels intangible, like more confidence, less stress, a better mindset, or more peace, I’ll show you how to turn that transformation into something you can actually measure. And if you’re a service provider whose results don’t show up until weeks or months after you’ve delivered the work, we’ll talk about how to extend your results tracking beyond the deliverable so you can actually prove what your work helped accomplish. We’ll cover: How to make an intangible result quantifiable with a simple rating The one question I recommend asking after EVERY rating question Why you want both quantitative and qualitative client results data How to capture a clear before and after for your clients Why service providers should consider adding results reports after the deliverable is complete How to decide which part of a result your work actually contributed to How to confidently talk about your results without taking credit for things outside your control If you’re asking people to pay you for a result, you should have a way to know whether they’re getting it. And no matter how “unmeasurable” your result feels, there’s almost always a simple way to track it. — 👋CONNECT WITH ASHLEY Threads: https://www.threads.net/@systemsoverstress Instagram: https://www.instagram.com/systemsoverstress/ YouTube: https://www.youtube.com/@systemsoverstress Website: https://systemsoverstress.co/ ✨ FREEBIE: CLIENT RESULTS ROADMAP GENERATOR Build your free Client Results Roadmap to define the result you want to be known for, what you should be tracking, and the proof you want to collect. 👉 Build Your Free Client Results Roadmap ☎️ WORK WITH ME: Ready to actually set up the systems to track your client results? Book a sales call to talk about how we can build your client results tracking system so you know who’s winning, who’s slipping through the cracks, and whether your offer is getting the results you promise. 👉 Book a Sales Call

September 3, 202619 min

The Simple Exercise That Changed the Direction of My Entire Business

If you’re not clear on the result that you get your clients, this episode is for you! In this episode, I’m breaking down the four parts of my Client Results Roadmap , the simple exercise that helped me go from feeling scattered across a million different directions to getting crystal clear on the result I want to be known for and the impact I want my business to make. We’ll walk through my Client Results Roadmap, which includes: Your Results-Driven One-Liner: The clearest way to explain who your offer helps and the result you help them achieve Your Wall of Receipts: The specific client wins and testimonials you want to be known for Your Collective Client Results: The numbers that show what’s happening across your entire client base, not just a handful of your best success stories Your Industry Impact Goal: The bigger impact you want your clients and your offer to make in your industry I’ll share my own Client Results Roadmap, how I used it to decide what I actually wanted my offer to be known for, and how that clarity has shaped everything from my messaging and content to my curriculum and client results tracking. Whether you’re building a new offer or you’ve had an offer for years that gets your clients a bunch of different results, this exercise will help you decide what you want to double down on and what you actually need to track to prove it. — 👋CONNECT WITH ASHLEY Threads: https://www.threads.net/@systemsoverstress Instagram: https://www.instagram.com/systemsoverstress/ YouTube: https://www.youtube.com/@systemsoverstress Website: https://systemsoverstress.co/ ✨ FREEBIE: CLIENT RESULTS ROADMAP GENERATOR Build your free Client Results Roadmap to define the result you want to be known for, what you should be tracking, and the proof you want to collect. 👉 Build Your Free Client Results Roadmap ☎️ WORK WITH ME: Ready to actually set up the systems to track your client results? Book a sales call to talk about how we can build your client results tracking system so you know who’s winning, who’s slipping through the cracks, and whether your offer is getting the results you promise. 👉 Book a Sales Call

September 3, 202613 min

Welcome to Prove It: Why I’m Doubling Down on Client Results (And Why You Should, too!) ✨

WELCOME BACK TO THE NEW ERA OF THE POD! ❤️ If you’ve been around for a while, you know me as the Airtable and automations girl. But after six years of helping hundreds of coaches and service providers build better systems, I realized the thing I care about most isn’t actually Airtable ... it’s CLIENT RESULTS. In this first episode of Prove It , I’m sharing why I’m narrowing the focus of my business around client results tracking, the exercise that helped me figure out what I actually want to be known for, and why I believe the businesses that win in 2026 and beyond won’t just say their offers work—they’ll know exactly who’s getting results, who’s slipping through the cracks, and why. Because client results tracking isn’t just an admin task. It’s a sales strategy. In this episode, we’ll talk about: Why my own offer had gotten too big, bloated, and difficult to explain The question that completely changed the direction of my business Why I don’t actually care about being an “Airtable evangelist” What it really means to become obsessed with client results (and why it does NOT mean having a 100% success rate) How tracking where clients get stuck can help you build a better offer Why better client results create better testimonials, more referrals, stronger sales, and a more legit business What you can expect from Prove It going forward If you say your offer gets results, let’s prove it! — 👋CONNECT WITH ASHLEY Threads: https://www.threads.net/@systemsoverstress Instagram: https://www.instagram.com/systemsoverstress/ YouTube: https://www.youtube.com/@systemsoverstress Website: https://systemsoverstress.co/ ✨ FREEBIE: CLIENT RESULTS ROADMAP GENERATOR Build your free Client Results Roadmap to define the result you want to be known for, what you should be tracking, and the proof you want to collect. 👉 Build Your Free Client Results Roadmap ☎️ WORK WITH ME: Ready to actually set up the systems to track your client results? Book a sales call to talk about how we can build your client results tracking system so you know who’s winning, who’s slipping through the cracks, and whether your offer is getting the results you promise. 👉 Book a Sales Call

October 6, 202533 min

SERVICE PROVIDER CASE STUDY: How My Systems Helped Charlotte Expand Her Client Capacity From 5x/Month to 5x/DAY

-- ✨ FREEBIE: CLIENT RESULTS ROADMAP GENERATOR Build your free Client Results Roadmap to define the result you want to be known for, what you should be tracking, and the proof you want to collect. 👉 Build Your Free Client Results Roadmap ☎️ WORK WITH ME: Ready to actually set up the systems to track your client results? Book a sales call to talk about how we can build your client results tracking system so you know who’s winning, who’s slipping through the cracks, and whether your offer is getting the results you promise. 👉 Book a Sales Call — 👋CONNECT WITH ASHLEY Threads: https://www.threads.net/@systemsoverstress Instagram: https://www.instagram.com/systemsoverstress/ YouTube: https://www.youtube.com/@systemsoverstress Website: https://systemsoverstress.co/

October 6, 202529 min

AGENCY CASE STUDY: The Airtable Systems Behind Aashima’s “One-Click Onboarding” & Scalable DFY Delivery

October 6, 202534 min

COACH CASE STUDY: How Aqura Used My Airtable Systems To TRIPLE Her Client Roster & Create A Group Program!

October 1, 202526 min

SERVICE PROVIDER CASE STUDY: How Ally Used My Airtable Systems To Cut WEEKS Off Her 1:1 Client Deliverable Turnaround Time

Think your 1:1 services are “too custom” to systematize? Meet Allie , a data-backed marketing strategist who tracks the right KPIs so her clients invest time, energy, and money where it actually moves the needle. In this episode, we break down how she uses Systems Over Stress + the Airtable Client Hub to run truly custom monthly reporting across clients—while her assistant preps 85–90% of each report, Allie adds insights, and a single click sends to the client . We cover the before/after (spreadsheets, Docs, and tab sprawl → one hub), proactive client updates, SOPs embedded in the interface, and how this workflow cut delivery time from three weeks to one week —and unlocked capacity to double or even 4x her roster without the chaos. Doors to Systems Over Stress are open—join by October 6 for a free 3-hour VIP Build Day .

October 1, 202555 min

AGENCY CASE STUDY: How Jasmine runs a $500K+ Agency with HIGH Client Experience Standards Using My Airtable Systems

If you’ve ever wondered whether Systems Over Stress works for done-for-you agencies (not just coaches), this one’s your yes. I’m talking with Jasmine , Creative Director and founder of Highflier Powerhouse , about the systems behind her three offers — the monthly design retainer Sales Studio , the high-touch Rebrand Experience , and a new mini-mind — and how she maintains insanely high delivery standards without drowning in admin. We unpack the switch from ClickUp to an Airtable Client Hub + Client Portal , self-managing designers, 24/7 onboarding (even on weekends), real-time project status, and the CEO dashboards that let her scale and breathe. If you’re a service provider or agency owner who wants your delivery to feel effortless while staying premium, press play.

October 1, 202550 min

COACH CASE STUDY: How Kirsten Roldan Uses My Airtable Systems to Run her 300+ Person Group Program ... And How It Saved Her When She Needed To Take An Unexpected 6 Weeks of Medical Leave

You’re going to love this conversation with my friend and client, Kirsten Roldán — creator of Million Dollar Email and Million Dollar CEO . We get real about the systems behind her wildly supportive offers: unlimited 48-hour copy reviews for 300+ active clients (with only three part-time co-coaches!), detailed client notes in her mastermind, and the Airtable setup that kept everything running when she had to take six weeks of emergency medical leave . If your program feels harder to deliver as you grow, or if you’re ready to make your offer the obvious choice in your niche, this one’s a masterclass in peaceful scaling. P.S. Systems Over Stress (SOS) is open! Join by October 6 and get a free 3-hour VIP Build Day to set up the exact systems we talk about. Details below. 💫

September 24, 202412 min

My ADHD Diagnosis Story & Why It's Not Your Fault "Money Mondays" Don't Work For You

In this episode, I get a little heated as I dive into why conventional productivity tips like "Money Mondays" often don't work, especially for those of us who are neurodivergent. I share my personal journey with ADHD, how it has impacted my approach to business tasks, and why I've had to rethink systems that work uniquely for me. Key Points: My personal experience with inattentive ADHD and its late diagnosis. The challenges of traditional business tasks for neurodivergent individuals. How I use Airtable to create systems that align with my needs, particularly an automated sales hub to manage finances stress-free. -- ✨ FREEBIE: CLIENT RESULTS ROADMAP GENERATOR Build your free Client Results Roadmap to define the result you want to be known for, what you should be tracking, and the proof you want to collect. 👉 Build Your Free Client Results Roadmap ☎️ WORK WITH ME: Ready to actually set up the systems to track your client results? Book a sales call to talk about how we can build your client results tracking system so you know who’s winning, who’s slipping through the cracks, and whether your offer is getting the results you promise. 👉 Book a Sales Call — 👋CONNECT WITH ASHLEY Threads: https://www.threads.net/@systemsoverstress Instagram: https://www.instagram.com/systemsoverstress/ YouTube: https://www.youtube.com/@systemsoverstress Website: https://systemsoverstress.co/