Run Your Private Practice with AI (Artificial Intelligence)

Hosted by Kym Tolson

Business Entrepreneurship

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113

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Aug 2026

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About the show

🌐 Welcome to "Run Your Private Practice with AI" – the ultimate podcast for therapists seeking to harness the power of Artificial Intelligence in their practices. Hosted by Kym Tolson, a seasoned therapist, and AI aficionado. This series is your gateway to a world where technology and therapy converge. Each episode of "Run Your Private Practice with AI" is a treasure trove of insights, demystifying AI and bringing it into the realm of therapy with flair and finesse. Kym, with her unique blend of expertise and enthusiasm, guides therapists through the maze of AI applications, offering practical tips and innovative strategies to optimize practice management and client engagement.Are you tired of the endless administrative tasks overshadowing your passion for therapy? This podcast is your beacon of hope! Dive into discussions about AI-driven solutions that streamline private practice systems, enhance therapy techniques, and amplify your digital presence. Discover how AI can be your ally in creating more client-focused and efficient therapy practices."Run Your Private Practice with AI" isn’t just another tech talk. It’s a vibrant journey into the future of therapy, packed with actionable advice, real-world examples, and Kym’s infectious energy. Perfect for both AI novices and tech-savvy therapists, this podcast promises to transform the way you view technology in private practice.Subscribe now and join Kym Tolson on this exhilarating journey. Prepare to be inspired, informed, and invigorated as you step into the new frontier of therapy practice management with AI!#TherapistTechTalk #AIForTherapy #InnovativePracticeManagement #DigitalTherapySolutions #TherapyTechInsights

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August 19, 2026Episode 11339 min

113. Thinking Bigger About What AI Can Do for Therapists with Claire Feldman

It's easy to think you already know what AI can do for therapists, until someone stretches the idea further than you expected. In this episode of Run Your Private Practice with AI, I sit down with Claire Feldman, a therapist who specializes in binge eating and ADHD, to talk about the tools and workflows she's built into both her private practice and her mentoring business. We get into everything from automated newsletters that write themselves to AI tools that assess a website's visibility, plus the interactive lead magnets that are replacing the PDFs nobody finishes anymore. If you've been using AI for the basics, this conversation might have you thinking bigger. AI Tips You Don’t Want to Miss: How a scheduled Claude task pulls fresh research and drafts a branded newsletter automatically. Why Claude's MailerLite connector can build and launch an entire email sequence for you. How Claire turned a six-week course nobody finished into short, interactive lessons. What an AI visibility assessment tool for therapists actually does. How deep research helps catch blind spots in how you're showing up online. Connect with Claire Feldman: Website: https://www.prosperinprivatepractice.com/ Instagram: https://www.instagram.com/prosperinprivatepractice/ ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

August 12, 2026Episode 11221 min

112. Okay, Just Kidding. Claude Fable 5 Does Not Suck!

A few episodes ago, I said Fable wasn't all that impressive, but Claude Fable 5 has spent the last few weeks proving me completely wrong. It posted content for me, built a sales page, and ran automations I never had time to get to, mostly without me in the room. In this episode of Run Your Private Practice with AI, I walk through what I had it handle this month, from a LinkedIn post that went viral before I even read it, to a sales page it built and tested on its own, to email sequences and applications that had been sitting on my to-do list for months. AI Tips You Don’t Want to Miss: How a connector skill let Claude Fable 5 write, grade, and post LinkedIn content through Blotado without any manual posting. Building and testing a full sales page, HTML, hosting, and checkout included, starting from a single voice memo. Setting up a failed payment email sequence and segmenting it automatically across multiple memberships. Turning any completed task into a reusable skill so you can run the same workflow again on command. Pulling a resume together from a LinkedIn profile and drafting an application response in one sitting. Mentioned in this episode: Thera AI Hub: https://theraaihub.netlify.app/ Build Websites with AI - https://kymtolson.kartra.com/page/AIwebsite ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

August 5, 2026Episode 11124 min

111. AI Is Changing Mental Health Care: Therapists, We Need Your Voice

AI Is Changing Mental Health Care faster than most therapists realize, and right now the loudest voices shaping that change are tech founders, VCs, and insurance companies, not the clinicians actually in the room with clients. In this episode of Run Your Private Practice with AI, I get into why that's been bugging me for months and what I think we need to do about it. I walk through what's actually happening behind the scenes right now, states passing AI legislation, insurance companies quietly testing AI triage chatbots, and ethics boards writing position statements, almost all of it without real clinician data behind it. Then I share what Berries is doing about that gap and how eight minutes of your time can help make sure the future of AI in mental health gets shaped by therapists instead of everyone else. AI Tips You Don’t Want to Miss: The free quiz that matches you to the right AI tool, from Claude to Manus to Berries. Manus's 300 free daily credits, and why they're enough to start creating AI-generated graphics and video. The real energy cost of AI notes, and why it's smaller than most therapists think. A full practice website built in two hours for under $40 using AI tools alone. The eight-minute survey that could decide whose data shapes the future of AI in mental health care. Mentioned in this episode: Survey | The State of AI in Mental Health Practice 2026: https://tally.so/r/MeM8jM The Therapist's AI Cheat Sheet: https://kymtolson.kartra.com/page/AICheatSheet The AI Website Blueprint for Therapists: https://kymtolson.kartra.com/page/AIwebsite ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

July 29, 2026Episode 11018 min

110. Build a Therapist Website Using AI in 2026 for $36 in Under Two Hours

You can build a therapist website using AI now, and it does not have to take nine months or cost five thousand dollars like mine did. I spent years bouncing from Weebly to Brighter Vision to a developer who farmed my project out and disappeared, and honestly, I regret most of that money and time. In this episode of The Traveling Therapist Podcast, I'm walking through the exact process I used to build aifortherapists.com for about $36 in under two hours, using Claude to plan the site and Manus to actually build it. I'm also opening up my live AI website workshop on August 4th, 5th, and 6th, where we build a site from scratch together, plus a few lessons I learned the hard way about domains, contact forms, and email that you'll want before you start. AI Tips You Don’t Want to Miss: Why Weebly, Brighter Vision, and a $5,000 web developer all fell short before she found a better way. The real cost of being locked into a website you cannot update yourself. How to use Claude or ChatGPT to plan out your website before building anything. What Manus does differently, and how she built aifortherapists.com there for about $36. What to check before transferring an old domain, including contact forms and email. Mentioned in this episode: AI for websites training https://kymtolson.kartra.com/page/AIwebsite AI website I made: https://aifortherapists.com ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

July 22, 2026Episode 10942 min

109. How AI Helps ADHD Therapists Run Better Businesses with Maren Londahl-Smidt

If you have ever wondered how AI helps ADHD therapists build a business that works with their brain instead of against it, this conversation will give you a clear picture of what that actually looks like day-to-day. In this episode of Run Your Private Practice with AI, I sit down with Maren Londahl-Smidt, a therapist turned money coach who has been all in on AI for the last two years and says she could not run her business without it. Maren walks through the tools she leans on most, why ClickUp and Claude have become her go-to pair, and how AI helps her stay organized without forcing herself into a system that does not fit how her brain works. She also shares what led her to build a client-facing out-of-network reimbursement tool, and what she is launching next with Profit for Keeps founder Amber Dugger. AI Tips You Don’t Want to Miss: How ClickUp Brain takes a messy brain dump and turns it into an organized task list, complete with due dates and assignees. Why Maren records with ClickUp Clips, lets Brain draft the SOP first, then sends it to a paid AI agent only for formatting, so she isn't burning credits on the whole process. How running the same market research prompt through Claude, ChatGPT, and Gemini helped her confirm a gap nobody else was filling. How one AI-assisted brainstorm about out-of-network reimbursement turned into a digital product with insurance scripts and email templates built in. Why Maren won't hand AI her actual IP, and uses it instead to polish a draft or catch what she's missing. Connect with Maren Londahl-Smidt: Website: https://profitforkeeps.com/therapists Website: https://balanceandbeyondcoaching.com/ Instagram: https://www.instagram.com/moneycoachmaren/ Facebook: https://www.facebook.com/groups/pfkprofitableclinician ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

July 15, 2026Episode 10848 min

108. AI Clinical Documentation Tools That Actually Save Time with Ed Stern

If you've ever wondered what AI clinical documentation tools actually look like once someone puts real hours into building and testing them, this episode of Run Your Private Practice with AI is for you. My guest, Ed Stern, a psychiatric nurse practitioner who owns Nothing Better Health and Queer Ear Mental Health, has spent years pulling apart what works, what doesn't, and what he's had to rebuild from scratch when a tool didn't hold up. Ed walks through the safeguard he built directly into his charting software, why he refuses to sign long-term contracts with any AI vendor no matter how much money it could save him, and the questions he now asks before trusting a tool with sensitive patient data. If you're trying to figure out where AI actually earns a place in your documentation workflow and where it doesn't, this conversation gives you a real look at how one clinician made those calls. AI Tips You Don’t Want to Miss: The billing safeguard Ed built directly into his charting tool, and why it changes how he approaches CPT codes. Why a free, HIPAA-compliant tool with a BAA became his go-to for evidence-based clinical answers. The small language shift that keeps his notes cleaner without changing how his AI listens to sessions. How Ed traded hours of spreadsheet work for a five-minute business decision using data he already had. The one rule he will not break with any AI vendor, no matter what it might save him. Connect with Ed Stern: Website: https://www.queerearmentalhealth.com/ Website: https://www.nothingbetterhealth.com/ Email: ed@estern.com ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

July 8, 2026Episode 10719 min

107. Claude Fable 5 Asked Me the Questions My $300/Hour Coach Used To

Claude Fable 5 has been everywhere on your feed these past weeks, with AI gurus swearing it was your last chance to try Anthropic's smartest model before July 7th. I saw the same countdown timers and red arrows you probably did, and before I said a word about it to my own community, I had my AI fact-check the claim first. What I found changed the whole story I was about to tell, and it also handed me a simple way to decide when the expensive model is actually worth using. In this episode of Run Your Private Practice with AI, I run five real tasks from my business through Claude Fable 5, from a Facebook post to an offer audit, to find out where the top-tier model actually earns its keep. I walk through what surprised me, including the one question that will save you from overpaying for the wrong model ever again. AI Tips You Don’t Want to Miss : Why a weekly Facebook post does not need your most expensive AI model, and what tasks actually do. How a two-minute fact check exposed the real story behind a viral guru claim. The way Fable spotted a pattern across 100+ podcast episodes that I had never connected myself. How a "poke holes in my offer" prompt surfaced the same questions a $300/hour business coach used to ask. The simple test I now use to decide if a task is worth the expensive model or not. Mentioned in this episode: Run Your Private Practice with AI (free Facebook group) https://www.facebook.com/groups/aiprivatepractice/ Clinical AI Club: https://www.clinicalaiclub.com Thera AI Hub: https://kymtolson.kartra.com/page/AI-Tools-for-Therapists ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

July 1, 2026Episode 10635 min

106. Using AI to Run Your Business Without a Team with Sally Riggs

For years, running a practice meant hiring help, training that help, and waking up to a phone already full of messages before the day even started. If managing a team has never felt like your strength, you are not the only one, and it might not have to stay that way. In this episode of Run Your Private Practice with AI, I sit down with Sally Riggs to talk about using AI to run your business when you would rather not manage a big team. Sally is a traveling therapist, a travel agent, and a member of the Clinical AI Club, and she lives with chronic illness, so running lean is not a nice extra for her. It shapes everything. She walks through what she is building across both of her businesses, what is actually working, and the honest, messy parts most people leave out. AI Tips You Don’t Want to Miss: Why Sally reaches for Manus, ChatGPT, and Claude for different jobs instead of relying on just one. How she rebuilt her practice website in a couple of hours after it once took months. The Meta Ads lead magnet that brought in over 200 leads at around a dollar fifty each. What to do the moment AI starts spinning its wheels, and why pushing harder just burns credits. A simple end of session habit that keeps Claude from losing your progress overnight. Connect with Sally Riggs: Etsy store: https://ebptools.etsy.com The packing checklist (this is the bundle version) https://ebptools.etsy.com/listing/4499881021/chronic-illness-travel-packing-checklist My therapy intensive page: https://www.nyccbtp.com/intensive.html My travel advisor website: https://www.sallyssafeandconnectedtravel.com Meta Ad lead magnet if you'd like to grab a copy: https://mailchi.mp/fora/eh0ztkgo8z Mentioned in this episode: Run Your Private Practice with AI (free Facebook group) www.facebook.com/groups/aiprivatepractice/ Clinical AI Club: www.clinicalaiclub.com Thera AI Hub: kymtolson.kartra.com/page/AI-Tools-for-Therapists ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

June 24, 2026Episode 10523 min

105. Creating a Social Media Comment Agent to Help With Boosting the Algorithm

If you have ever wished you could hand off the daily grind of engaging on Instagram, a social media comment agent might be the thing you didn't know you were missing. Keeping up with social media is exhausting, and the part nobody really talks about is how much time it takes to thoughtfully engage with other people's content so the algorithm actually pays attention to you. In this episode of Run Your Private Practice with AI, I walk you through how I built a social media comment agent to do that engagement for me, in my own voice, a few times a day. I share why I went down this rabbit hole, the research that shaped the whole strategy, and the one roadblock that still has me posting a few things by hand. AI Tips You Don't Want to Miss: How I used Manus to research the current gold standard for engaging on Instagram and shaped it around what therapists are actually posting. Why building a portable skill lets you carry the same workflow between Claude, Manus, and whatever AI you love. How Claude and the vidIQ plugin pulled together a target list of accounts worth engaging with. The workaround I use when Instagram blocks Claude CoWork from posting directly. Why engaging on other people's content does more for your growth than just posting your own. Mentioned in this episode: Thera AI Hub - https://kymtolson.kartra.com/page/AI-Tools-for-Therapists Instagram: https://www.instagram.com/ai.fortherapists/ ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

June 17, 2026Episode 10416 min

104. AI Automations for Passive Income and Easier Content

A slow work week is usually a gift in disguise. When you finally get a little space, you can play around with the AI automations you've been wanting to try but never had time for, the ones that quietly make your business run more easily in the background. That is exactly what happened to me this week while I was traveling to see family. In this episode of Run Your Private Practice with AI, I walk you through a few automations I built with Claude Cowork, Manus, and Canva that are helping me generate passive income and create content without doing all the tedious parts myself. I share how I turned my Amazon store into a passive income stream that updates on a regular cadence, how I'm using AI to write and grade content until it hits viral criteria, and a fun little app I built on the spot when a game night almost got derailed. My hope is that it sparks ideas for what you could automate in your own practice. AI Tips You Don't Want to Miss: How I automated my Amazon affiliate store so Cowork curates a new product list twice a month without me doing the tedious work. The way affiliate links actually earn you passive income, even when someone buys something completely unrelated after clicking through. How a post writer and post grader skill rewrites content until it scores eight or above against real viral criteria. The Cowork and Canva integration I'm using to spin up content and send it straight to my phone for posting. How I built a working Twister spinner in Manus in about 15 minutes when the original piece went missing. Mentioned in this episode: 100 Therapist Side Hustles Freebie Download https://kymtolson.kartra.com/page/opt-in-100-side-hustles The Traveling Therapist Facebook group https://www.facebook.com/groups/onlineandtraveling Thera AI Hub https://kymtolson.kartra.com/page/AI-Tools-for-Therapists ___________________________ Connect with me: Instagram: @thetravelingtherapist_kym Website: AIfortherapists.com Join the Clinical AI Club: www.clinicalaiclub.com Sponsored by Alma: www.helloalma.com/kym Sponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists