Run Your Private Practice with AI (Artificial Intelligence)

Hosted by Kym Tolson

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103

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Jun 2026

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About the show

🌐 Welcome to "Run Your Private Practice with AI" – the ultimate podcast for therapists seeking to harness the power of Artificial Intelligence in their practices. Hosted by Kym Tolson, a seasoned therapist, and AI aficionado. This series is your gateway to a world where technology and therapy converge. Each episode of "Run Your Private Practice with AI" is a treasure trove of insights, demystifying AI and bringing it into the realm of therapy with flair and finesse. Kym, with her unique blend of expertise and enthusiasm, guides therapists through the maze of AI applications, offering practical tips and innovative strategies to optimize practice management and client engagement.Are you tired of the endless administrative tasks overshadowing your passion for therapy? This podcast is your beacon of hope! Dive into discussions about AI-driven solutions that streamline private practice systems, enhance therapy techniques, and amplify your digital presence. Discover how AI can be your ally in creating more client-focused and efficient therapy practices."Run Your Private Practice with AI" isn’t just another tech talk. It’s a vibrant journey into the future of therapy, packed with actionable advice, real-world examples, and Kym’s infectious energy. Perfect for both AI novices and tech-savvy therapists, this podcast promises to transform the way you view technology in private practice.Subscribe now and join Kym Tolson on this exhilarating journey. Prepare to be inspired, informed, and invigorated as you step into the new frontier of therapy practice management with AI!#TherapistTechTalk #AIForTherapy #InnovativePracticeManagement #DigitalTherapySolutions #TherapyTechInsights

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60 recent

June 10, 2026Episode 10317 min

103. My Top Three AI Tools Right Now; Wispr Flow, Littlebird, and Canva Connector in Claude Cowork

There are a handful of tools quietly running my business in the background right now, and most of them I only started using in the last few weeks. If you are a therapist trying to figure out what is actually worth your time, the list gets noisy fast, so I narrowed it down to My Top Three AI Tools, the few that have actually stuck.In this episode of Run Your Private Practice with AI, I walk you through the three tools I am geeking out on right now and how I use each one day to day. Some of it is simple time-saving stuff like dictation, and some of it is a full social media workflow that honestly kind of blows my mind.AI Tips You Don’t Want to Miss:How I use Wispr Flow to dictate into any text box on my computer, so I am not stuck typing all day.The privacy setting that makes Wispr Flow HIPAA compliant with a BAA before you use it for anything client-related.How Littlebird tracks what I am doing all day and sends me a morning report of what I finished and what I forgot.How I connect Claude to Canva to build full carousels from my brand kit, then pick from the prototypes it creates for me.The agentic workflow that takes a post from idea to research to Canva to Blotado and posts it for you.Mentioned in this episode:Wispr Flow Link - https://wisprflow.ai/r?KYM11Littlebird - two months free go to little https://app.littlebird.ai/ use CODE: F3Q6ESFAClaude Cowork - Claude.ai___________________________Connect with me:Instagram: @thetravelingtherapist_kymWebsite: AIfortherapists.comJoin the Clinical AI Club: www.clinicalaiclub.comSponsored by Alma: www.helloalma.com/kymSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

June 3, 2026Episode 10218 min

102. AI and Energy Use, the Real Story Therapists Aren’t Looking At

The conversation around AI and energy use has gotten loud, and if you care about the planet, it can leave you feeling guilty every time you reach for a tool that would actually save you from burnout. Maybe your teenager has told you you're ruining the planet. Maybe a colleague keeps forwarding you articles about data centers. Maybe the guilt is all coming from you.In this episode of Run Your Private Practice with AI, I dig into the research I did to finally answer the question I keep getting from therapists. There are two very different conversations happening about AI and energy, and they keep getting tangled together. I separate them, walk through the actual numbers, and share what surprised me once I sat down and really looked.AI Tips You Don’t Want to Miss:The two AI energy conversations that keep getting mixed up, and why only one of them is worth worrying about.A grounded way to put your whole year of AI notes into perspective against the everyday things you already do.Why being a telehealth provider already puts you ahead on carbon emissions before AI even enters the picture.How to build an interactive lead magnet in Claude using Artifacts.Using Cowork and Netlify to get an interactive page hosted and clickable when your usual platform won't cooperate.Mentioned in this episode:AI and Energy Use Freebie to download: https://kymtolson.kartra.com/page/opt-in-energy-useLittle Bird AI: http://Littlebird.ai for two months free use code F3Q6ESFARun Your Private Practice with an AI Facebook group: https://www.facebook.com/groups/aiprivatepracticeBerries https://www.heyberries.com/therapistsEPOCH AI STUDY (ChatGPT Energy)Title: How much energy does ChatGPT use?Link: https://epoch.ai/gradient-updates/how-much-energy-does-chatgpt-usePublished: February 7, 2025NPJ DIGITAL MEDICINE STUDY (Telehealth Carbon)Title: Telemedicine and the environment: life cycle environmental emissions from in-person and virtual clinic visitsLink: https://www.nature.com/articles/s41746-023-00818-7Published: May 9, 2023___________________________Connect with me:Instagram: @thetravelingtherapist_kymWebsite: AIfortherapists.comJoin the Clinical AI Club: www.clinicalaiclub.comSponsored by Alma: www.helloalma.com/kymSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

May 27, 2026Episode 10114 min

101. The Real Cost of AI Agents (And How I Cut Mine to Almost $0)

AI agents are incredibly powerful, but they can quietly drain your credits way faster than you expect. That surprise overage bill is more common than these platforms want you to know.In this episode of Run Your Private Practice with AI, I'm sharing exactly what happened when Perplexity and Manus started charging me in ways I didn't anticipate, and the simple fix that moved my entire automation workflow to Claude for basically nothing. I walk through how to turn any agent workflow into a portable skill so you're never locked into an AI that's costing too much or underperforming.AI Tips You Don’t Want to Miss:Why AI platforms use separate credit tiers for agents, apps, and automation tools, and why that matters for your budget.How to convert any agent workflow into a reusable skill you can take to any AI.Why your brand guide and custom skills are your most portable assets across platforms.What to do if an AI updates and suddenly stops working the way you trained it.A coming free resource, the Therapist AI Cheat Sheet, breaking down which AI is best for which job.Mentioned in this episode:Run Your Private Practice with AI Free FB Group: https://www.facebook.com/groups/aiprivatepracticeThera AI Hub https://kymtolson.kartra.com/page/AI-Tools-for-TherapistsNewsletter: https://kymtolson.kartra.com/page/Join-AI-Newsletter___________________________Connect with me:Instagram: @thetravelingtherapist_kymWebsite: AIfortherapists.comJoin the Clinical AI Club: www.clinicalaiclub.comSponsored by Alma: www.helloalma.com/kymSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

May 20, 2026Episode 10016 min

100. How I Built a Chrome Extension in 24 Hours Without Writing a Single Line of Code

Every membership owner knows this problem. Someone posts in your Facebook group asking how to log in. Again. You go find the link, post it, tell them to bookmark it, and three weeks later it happens again.In this episode of Run Your Private Practice with AI, I walk you through how I used Claude CoWork to build and publish a custom Chrome extension for my members, without touching a single line of code and without hiring anyone on Fiverr. We're talking a real, downloadable Chrome extension, live in the Chrome Web Store, built for less than $5. If you've got a membership, a course, or honestly just a recurring task that makes you want to scream, this one's going to get your brain spinning.AI Tips You Don’t Want to Miss:How to describe a problem to Claude CoWork and let it do the technical work, even when you have no coding background.Why reducing login friction directly impacts membership retention (and what you can do about it today).The step-by-step process Claude used to build, design, and submit the Chrome extension to the Google Web Store.How to think about your own business bottlenecks as potential Chrome extension ideas for clients or internal use.Why the $100/month Claude plan handled everything a $1,000 Fiverr developer would have.Mentioned in this episode:Freebie 100 AI side hustles for therapists: https://kymtolson.kartra.com/page/opt-in-100-side-hustlesChrome extension for members: https://chromewebstore.google.com/detail/aammopfhfdnfmfhldfhdflbaggolnmkdTheraAI Hub + Clinical AI ClubUnified sales page (Hub, Club, and bundle on one page): https://kymtolson.kartra.com/page/AI-Tools-for-TherapistsBill Like A BossOr Kartra: https://kymtolson.kartra.com/page/blabRun Your Private Practice with AI (free Facebook group)https://www.facebook.com/groups/aiprivatepractice/Email mentioned in the episode: info@kymtolson.com___________________________Connect with me:Instagram: @thetravelingtherapist_kymWebsite: AIfortherapists.comJoin the Clinical AI Club: www.clinicalaiclub.comSponsored by Alma: www.helloalma.com/kymSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

May 13, 2026Episode 9918 min

99. Are Trademarks Dead?

AI tools have made it easier than ever to build, create, and scale, but they've also made it harder to protect what you build. In this episode of Run Your Private Practice with AI, I'm getting into something I've genuinely been wrestling with: what happens when anything can be replicated with a quick deep research session and a vibe coding tool?I'll walk you through exactly what I did when I didn't want to pay $39 for an app, how it spiraled into a real question about trademarks, intellectual property, and integrity in the age of AI, and where I've landed on all of it.AI Tips You Don’t Want to Miss:How vibe coding tools like Manus can build a fully customized app in under 10 minutes.What "deep research" in AI actually pulls together and why that raises real IP questions.How to use the 100 Side Hustles for Therapists freebie with your brand guide to generate personalized income ideas.Mentioned in this episode:100 side hustles https://kymtolson.kartra.com/page/opt-in-100-side-hustlesAI for therapists https://kymtolson.kartra.com/page/AI-Tools-for-TherapistsManus: https://manus.im/invitation/KQM69QAMNAOQGH8___________________________Connect with me:Instagram: @thetravelingtherapist_kymWebsite: AIfortherapists.comJoin the Clinical AI Club: www.clinicalaiclub.comSponsored by Alma: www.helloalma.com/kymSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

May 6, 2026Episode 9813 min

98. How to Use the ChatGPT Image Generator in Your Private Practice

Most therapists aren't doing much with images in the therapy room. Unless you're a somatic or art therapist, it's a whole category of intervention that just goes untapped. But the ChatGPT image generator just got a major upgrade, and it might change that.In this episode of Run Your Private Practice with AI, I'm sharing a prompt I found online that stopped me in my tracks and made me think about how we could bring this into the therapy room in a really meaningful way. From younger self and future self visualizations to parts work, grief, and boundary practice, I walk through a handful of ideas that came out of one powerful image and a lot of brainstorming.AI Tips You Don't Want to Miss:How to use the younger self and older self prompt to create a powerful therapeutic image with your clients.Creative ways to generate therapeutic images around grief, inner critic work, parts work, and boundary practice.Why you should have clients use their own ChatGPT to upload their own photos and keep PHI out of the process.Mentioned in this episode:Link to the post in the Facebook group: https://www.facebook.com/groups/aiprivatepractice/posts/797556009854363To grab the prompt, head over to: https://clinicalaiclub.com/episode/98-how-to-use-the-chatgpt-image-generator-in-your-private-practice___________________________Connect with me:Instagram: @thetravelingtherapist_kymWebsite: AIfortherapists.comJoin the Clinical AI Club: www.clinicalaiclub.comSponsored by Alma: www.helloalma.com/kymSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

April 29, 2026Episode 9715 min

97. AI Is Cutting Jobs Everywhere, So I Built an Agent to Help!

AI is cutting jobs everywhere, and the disruption is closer than most people think. Ghost job listings, instant rejections from AI scanners, applications disappearing into a void. Sound familiar?In this episode of Run Your Private Practice with AI, I walk through exactly what I built to help fight back against that noise. Two custom AI agent skills, developed inside Claude Cowork, that automate the job search process from finding qualified listings to rewriting a resume for each one. And yes, this applies to you too, whether you are pivoting your practice, building tools for clients, or just trying to understand what is actually possible with AI right now.AI Tips You Don’t Want to Miss:How to build a job search agent that scans 50+ sites every morning and rates listings by fit.Why transferable skill files let you move your AI workflows between platforms when credits run out or performance drops.How therapists can package these same agent-building skills to create tools, sell them, or distribute them at scale.___________________________Connect with me:Instagram: @thetravelingtherapist_kymWebsite: AIfortherapists.comJoin the Clinical AI Club: www.clinicalaiclub.comSponsored by Alma: www.helloalma.com/kymSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

April 22, 2026Episode 9613 min

96. What Therapists Get Wrong About HIPAA Compliance AI Tools

Most therapists using AI in their practice think they've got HIPAA compliance covered. HIPAA compliance AI tools are more complicated than most of us realize, and in 2026, the landscape has shifted enough that the old rules no longer cover what we're actually doing.In this episode of Run Your Private Practice with AI, I'm walking through the blind spots I keep seeing, from AI agents that can see your screen to browser extensions sitting in the same profile as your EHR. These are the exact questions that keep coming up in my mastermind calls, and they're the reason I'm bringing in HIPAA compliance consultant Samantha Schalk for a free 90-minute webinar on May 5th so you can get real answers to the scenarios you're actually dealing with.AI Tips You Don’t Want to Miss:Why having a BAA doesn't automatically cover every tool or feature that company offers.What actually counts as PHI and why removing a client's name isn't enough.How browser sidebar assistants create HIPAA exposure even when the base platform is compliant.Why AI agents on your computer may have access to more than you realize.How browser extensions can quietly access clinical content in your profile.Mentioned in this episode:Run Your Private Practice with AI FB Group: https://www.facebook.com/groups/aiprivatepracticeAI + HIPAA: Where Therapists Are Getting It Wrong. Free Webinar: https://kymtolson.kartra.com/page/AI-and-HIPAASamantha Schalk: https://www.guardianclinicalessentials.com/___________________________Connect with me:Instagram: @thetravelingtherapist_kymWebsite: AIfortherapists.comJoin the Clinical AI Club: www.clinicalaiclub.comSponsored by Alma: www.helloalma.com/kymSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

April 15, 2026Episode 9514 min

95. AI Is Replacing Therapists Faster Than We Think

AI is replacing therapists, and if you've been noticing fewer new intakes or a lighter caseload, this might be exactly why. Clients are already turning to ChatGPT between sessions to vent, process, and get quick support. Fast, free, and available on demand. That's a hard thing to compete with if we keep running the same model.In this episode of Run Your Private Practice with AI, I'm sharing what I've been reading and thinking about this week, including a policy document from OpenAI proposing a robot tax, a national wealth fund, and a four-day work week. I'm also talking about what I think therapists need to start doing now to stay relevant, profitable, and actually useful to clients in a world where AI is moving faster than most of us are ready for.AI Tips You Don’t Want to Miss:Why clients are turning to AI for bite-sized support and what that means for your caseload.How offering shorter, more accessible sessions could help you compete with on-demand AI tools.Why diversifying your income now, before the disruption peaks, is one of the smartest moves you can make.Mentioned in this episode:Run Your Private Practice with AI FB Group - https://www.facebook.com/groups/aiprivatepracticePost about Sam Altman - https://www.facebook.com/groups/aiprivatepractice/posts/780688311541133Newsletterhttps://kymtolson.kartra.com/page/Join-AI-Newsletter___________________________Connect with me:Instagram: @thetravelingtherapist_kymWebsite: AIfortherapists.comJoin the Clinical AI Club: www.clinicalaiclub.comSponsored by Alma: www.helloalma.com/kymSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists

April 8, 2026Episode 9422 min

94. Cowork, Perplexity & Manus 'Computer Mode'. Your complete AI assistant!

Computer Mode is here, and it's changing everything about how I run my practice. If you've heard me mention it before and weren't quite sure what I meant, this episode is where it all clicks.In this episode of Run Your Private Practice with AI, I'm walking you through exactly how I'm using Computer Mode across Claude Cowork, Perplexity, and Manus to handle real tasks in my business without me being there. From renaming 67 files while I was at the gym to publishing a fully SEO-optimized blog post while I was getting ready for a podcast interview, these tools are taking time-consuming tasks off my plate.AI Tips You Don't Want to Miss:How Claude Cowork and the Dispatch app let you direct your computer from your phone while you're away.How Perplexity Computer Mode wrote, researched, and published a full SEO-optimized blog post to WordPress without you at your desk.How Manus Computer Mode pulls a daily ClickUp roundup and delivers it as an organized report.Why giving your agents feedback after each task makes them smarter over time.What to avoid when using Computer Mode, including keeping PHI out of the workflow.Mentioned in this episode:AI Tools for Therapists - https://kymtolson.kartra.com/page/AI-Tools-for-TherapistsPerplexity - https://pplx.ai/hypnotrans66501Manus - https://manus.im/invitation/KQM69QAMNAOQGH8___________________________Connect with me:Instagram: @thetravelingtherapist_kymWebsite: AIfortherapists.comJoin the Clinical AI Club: www.clinicalaiclub.comSponsored by Alma: www.helloalma.com/kymSponsored by Berries: Use code 50FromKym for $50 off your first month www.heyberries.com/therapists