SharePoint Maven Podcast

Hosted by Greg Zelfond

Technology Education

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Episodes

285

Latest episode

Oct 2026

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About the show

Learn a new SharePoint tip in less time than it takes to drink your first cup of coffee. I'm Greg Zelfond, a Microsoft MVP and independent SharePoint consultant. For 15+ years, I've helped small and mid-sized businesses and nonprofits build intranets and document management systems with out-of-the-box SharePoint - no custom code. Each week I share one practical SharePoint or Microsoft 365 topic in about 10 minutes: features worth using, mistakes to avoid, step-by-step how-tos, and what Copilot means for your sites. Whether you're an overwhelmed admin, a site owner, or an everyday user, you'll know exactly what to click next. Need hands-on help? Book a consultation at sharepointmaven.com.

Listen to episodes

60 recent

October 23, 202610 min

Public vs. Private Teams: Which One Should You Use?

In this episode, I explain the difference between public and private Microsoft 365 Groups and Teams, and how that single setting changes who can get into your SharePoint site. I cover what happens to the underlying permissions, where org-wide Teams fit in, and when each option is the right call. BLOG REFERENCES Public vs. Private Microsoft 365 Groups and Teams NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses , and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube

October 16, 20267 min

5 Microsoft 365 Tools for Agile and Scrum Projects

In this episode, I walk through the five Microsoft 365 tools you can use to manage Agile and Scrum projects: Planner, Planner Premium, the Loop Kanban board, Loop Tasks, and Lists with a Board view. I explain what each one does well, where each falls short, and how to pick the one that fits your team. BLOG REFERENCES Microsoft 365 Tools you can use to manage Agile and Scrum Projects NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses , and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube

October 9, 202614 min

Folders vs. Metadata in SharePoint: When to Use Each

In this episode, I compare folders and metadata in SharePoint and walk through the pros and cons of each approach. I explain where folders still make perfect sense, where metadata gives you a real advantage, and why the right answer for most organizations is a mix of both. BLOG REFERENCES Folders vs. Metadata NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses , and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube

October 2, 202612 min

7 Ways to Create a Microsoft Form

In this episode, I walk through the seven different ways to create a form in the Microsoft Forms application, from starting with a blank form or a template to uploading a Word or PDF document, using Copilot, building from a SharePoint list, or setting one up for Excel. I explain when each option makes the most sense so you can pick the fastest route for what you need. BLOG REFERENCES 7 ways to create a Form in Forms application NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses , and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube

September 25, 202613 min

Microsoft Lists vs. Excel: When Lists Wins

In this episode, I compare Microsoft Lists and Excel and explain which one to reach for depending on what you are tracking. I walk through the advantages Lists brings to everyday business data, and the situations where Excel is still the better choice. BLOG REFERENCES Lists vs. Excel NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses , and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube

September 18, 202611 min

How to Launch a SharePoint Intranet in 5 Weeks

In this episode, I walk through my five-week plan for implementing a SharePoint intranet - what happens each week, from kick-off and prototype through branding, site build, admin and site owner training, and go-live. I also cover the assumptions that make this timeline realistic. BLOG REFERENCES How to implement SharePoint Intranet in 5 weeks NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses , and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube

September 11, 202613 min

8 Ways to Improve Your SharePoint Site Design

In this episode, I share 8 proven ways to improve the design of your SharePoint site - flexible sections, background images, design ideas, dividers and spacers, custom themes and fonts, and extended headers and footers. No code, no designer, just features already sitting in your tenant. BLOG REFERENCES 8 Proven Ways to Improve Your SharePoint Site Design NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses , and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube

September 4, 20266 min

3 Ways to Send Praise with Viva Insights

In this episode, I explain how to send praise and recognition to colleagues using Viva Insights. I walk through the three ways to do it - the Viva Insights app, Microsoft Teams, and the Praise card on the Viva Connections dashboard - and what you need licensed for it to work. BLOG REFERENCES How to Send Praise to Colleagues Using Viva Insights NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses , and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube

August 28, 20269 min

How to Build a File Upload Intake Form in SharePoint

In this episode, I explain how to create an intake form for file uploads in SharePoint - a simple way to collect documents along with the metadata you actually need. I walk through how to set it up, why required fields finally work here, and the limitations you need to know before you roll it out. BLOG REFERENCES Create an Intake Form for File Uploads in SharePoint NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses , and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube

August 21, 202612 min

The 8 Pillars of a Solid SharePoint Information Architecture

In this episode, I walk through the 8 core pillars of a successful SharePoint information architecture - flat architecture, site types, the number of sites and libraries, metadata versus folders, hub sites, search and Copilot, and security. I explain why each decision matters and what happens when you get it wrong. BLOG REFERENCES 8 Core Pillars of a Successful SharePoint Information Architecture NEED HELP? Want to confidently navigate SharePoint and Microsoft 365? Enroll in my revamped On-Demand SharePoint and Microsoft 365 Academy FREE RESOURCES Get access to free resources, live training & On-Demand courses , and get the help you need to properly set up and implement SharePoint TIPS IN YOUR INBOX Bi-Weekly newsletter FOLLOW ME Facebook Instagram Twitter LinkedIn Pinterest YouTube